Basic Settings & GL
Creation of Company
SPRO > Enterprise Structure > Definition > Financial Accounting > Maintain Company
Company: Smallest organizational unit for which individual financial statements can be drawn up according to the relevant commercial law. A company can consist of one or more company codes. All company codes within a company must use the same transaction chart of accounts and the same fiscal year breakdown. The company code currencies, on the other hand, can be different. A company code has one local currency in which its transaction figures are recorded.
Creation of Company Code
SPRO > Enterprise Structure > Definition > Financial Accounting > Define, Copy, Delete, Check Company Code
Company Code: The smallest organizational unit for which a complete self-contained set of accounts can be drawn up for the purposes of external reporting. The process of external reporting involves recording all relevant transactions and generating all supporting documents required for financial statements (balance sheets, profit and loss statements and so on.)
Assignment of Company Code to Company
SPRO > Enterprise Structure > Assignment > Financial Accounting > Assign Company Code to Company
SPRO > Enterprise Structure > Definition > Financial Accounting > Maintain Company
Company: Smallest organizational unit for which individual financial statements can be drawn up according to the relevant commercial law. A company can consist of one or more company codes. All company codes within a company must use the same transaction chart of accounts and the same fiscal year breakdown. The company code currencies, on the other hand, can be different. A company code has one local currency in which its transaction figures are recorded.
Creation of Company Code
SPRO > Enterprise Structure > Definition > Financial Accounting > Define, Copy, Delete, Check Company Code
Company Code: The smallest organizational unit for which a complete self-contained set of accounts can be drawn up for the purposes of external reporting. The process of external reporting involves recording all relevant transactions and generating all supporting documents required for financial statements (balance sheets, profit and loss statements and so on.)
Assignment of Company Code to Company
SPRO > Enterprise Structure > Assignment > Financial Accounting > Assign Company Code to Company
Creation of Business Area
SPRO > Enterprise Structure > Definition > Financial Accounting > Define Business Area
Business Area: Organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization and to which value changes recorded in Financial Accounting can be allocated. Business areas are used in external segment reporting (over and above company codes) based on the significant areas of operation (for example, product lines) of a business enterprise. A segment is an isolated area of activity.
All essential balance sheet items, such as fixed assets, receivables, payables, and inventories, and all items of the profit and loss statement can be assigned directly to a business area. The balance sheet items for banks, capital, and taxes, however, cannot be directly assigned to business areas. They need to be assigned manually. This means that business area financial statements cannot be drawn up for commercial and tax law. Business area balance sheets and income statements are used only for internal reporting purposes.
The system determines the appropriate business area from information such as the material, plant, or cost center we enter in a business transaction like a goods movement. Assignments we make (between cost centers and business areas for example) or the combination of information we specify (a plant and a particular division for example) are the basis on which the system determines the appropriate business area.
Maintain Fiscal Year Variant (OB29)
SPRO > Financial Accounting > FAGS > Fiscal Year > Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year)
SPRO > Enterprise Structure > Definition > Financial Accounting > Define Business Area
Business Area: Organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization and to which value changes recorded in Financial Accounting can be allocated. Business areas are used in external segment reporting (over and above company codes) based on the significant areas of operation (for example, product lines) of a business enterprise. A segment is an isolated area of activity.
All essential balance sheet items, such as fixed assets, receivables, payables, and inventories, and all items of the profit and loss statement can be assigned directly to a business area. The balance sheet items for banks, capital, and taxes, however, cannot be directly assigned to business areas. They need to be assigned manually. This means that business area financial statements cannot be drawn up for commercial and tax law. Business area balance sheets and income statements are used only for internal reporting purposes.
The system determines the appropriate business area from information such as the material, plant, or cost center we enter in a business transaction like a goods movement. Assignments we make (between cost centers and business areas for example) or the combination of information we specify (a plant and a particular division for example) are the basis on which the system determines the appropriate business area.
Maintain Fiscal Year Variant (OB29)
SPRO > Financial Accounting > FAGS > Fiscal Year > Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year)
Variant Principle:
The variant principle is a three step method used in R/3 to assign special properties to one or more R/3 objects. The three steps are: 1. Define the variant, 2. Populate the variant with values, 3. Assign the variant to R/3 objects. The principle is used for Field status, Posting periods, fiscal years etc.
The variant principle is a three step method used in R/3 to assign special properties to one or more R/3 objects. The three steps are: 1. Define the variant, 2. Populate the variant with values, 3. Assign the variant to R/3 objects. The principle is used for Field status, Posting periods, fiscal years etc.
Fiscal year variant:
To separate business transactions into different periods, a fiscal year with posting periods has to be defined. The fiscal year is defined as a variant which is assigned to the company code. The fiscal year variant specifies the number of posting periods and special periods in a fiscal year and how the system is to determine the assigned posting periods.
To separate business transactions into different periods, a fiscal year with posting periods has to be defined. The fiscal year is defined as a variant which is assigned to the company code. The fiscal year variant specifies the number of posting periods and special periods in a fiscal year and how the system is to determine the assigned posting periods.
Types of Fiscal Years:
1. Year Dependent:
Periods can vary from year to year. A fiscal year variant has to be defined as ‘year dependent’ if the start and the end date of the posting periods of some fiscal years are different from the dates of other fiscal years, or if some fiscal years shall use a different number of posting periods.
Shortened Fiscal Year: A shortened fiscal year arises through a shift in the end of the fiscal year. The shortened fiscal year covers the period between the end of the last fiscal year in the old cycle and the beginning of the next fiscal year in the new cycle.
Instances: Company changing the beginning of the fiscal year or if the company was sold.
1. Year Dependent:
Periods can vary from year to year. A fiscal year variant has to be defined as ‘year dependent’ if the start and the end date of the posting periods of some fiscal years are different from the dates of other fiscal years, or if some fiscal years shall use a different number of posting periods.
Shortened Fiscal Year: A shortened fiscal year arises through a shift in the end of the fiscal year. The shortened fiscal year covers the period between the end of the last fiscal year in the old cycle and the beginning of the next fiscal year in the new cycle.
Instances: Company changing the beginning of the fiscal year or if the company was sold.
2. Year independent (Fiscal Year same as Calendar Year & Fiscal Year not same as Calendar Year):
If each fiscal year of a fiscal year variant uses the same number of periods, and the posting periods always start and end at the same day of the year, the variant is called ‘year independent’.
If each fiscal year of a fiscal year variant uses the same number of periods, and the posting periods always start and end at the same day of the year, the variant is called ‘year independent’.
If the fiscal year is defined as the calendar year, the posting periods are equal to the months of the year. Therefore a calendar year variant must have 12 posting periods.
If the fiscal year differs from the calendar year, we must specify the number of posting periods we want to use & how the fiscal year is to be determined from the posting date. To do this, we specify the displacement for each period compared to the year of the posting date by using the annual displacement indicators -1, +1. Using these indicators, the system determines the fiscal year.
Assign Company Code to Fiscal Year Variant (OB37)
SPRO > Financial Accounting > FAGS > Fiscal Year > Assign Company Code to a Fiscal Year Variant
SPRO > Financial Accounting > FAGS > Fiscal Year > Assign Company Code to a Fiscal Year Variant
Creation of Chart of Accounts (OB13)
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Edit Chart of Accounts List
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Edit Chart of Accounts List
The chart of accounts is a variant which contains the structure and the basic information about general ledger accounts.
Information to be given in Chart of Accounts: Maintenance Language, Length of GL Account Number, Manual or automatic creation of cost elements, Group chart of accounts etc.
Operative Chart of Accounts:
The operating chart of accounts contains the G/L accounts that you use for posting in your company code during daily activities. Financial Accounting and Controlling both use this chart of accounts.
The operating chart of accounts contains the G/L accounts that you use for posting in your company code during daily activities. Financial Accounting and Controlling both use this chart of accounts.
Country Specific Chart of Accounts:
These are structured in accordance with legal requirements of the country in question
These are structured in accordance with legal requirements of the country in question
Group Chart of Accounts:
This is structured in accordance with requirements pertaining to Consolidation.
This is structured in accordance with requirements pertaining to Consolidation.
Assign Company Code to Chart of Accounts (OB62)
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Assign Company Code to Chart of Accounts
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Assign Company Code to Chart of Accounts
Define Account Groups (OBD4)
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Define Account Groups
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Define Account Groups
The account group determines:
The data that is relevant for the master record
A number range from which numbers are selected for the master records.
An account group must be assigned to each master record.
The data that is relevant for the master record
A number range from which numbers are selected for the master records.
An account group must be assigned to each master record.
Define Retained Earnings Account (OB53)
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Define Retained Earnings Account
SPRO > Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Define Retained Earnings Account
The difference in Profit and Loss account is transferred to Reserves & Surplus
Define Posting Period Variant (OBBO)
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Define Variants for Open Posting Periods
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Define Variants for Open Posting Periods
A variant which contains posting periods. A Posting Period is a period within a fiscal year for which transaction figures are updated. Every transaction that is posted is assigned to a particular posting period. The transaction figures are then updated for this period. During the time of the closing procedure, 2 period ranges have to be open at the same time.
Assign Variants to Company Code (OBBP)
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Assign Variants to Company Code
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Assign Variants to Company Code
Open & Close Posting Periods (OB52)
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Open & Close Posting Periods
To define the periods those are open for postings.
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Open & Close Posting Periods
To define the periods those are open for postings.
Define Document Types & Number Ranges (OBA7)
SPRO > Financial Accounting > FAGS > Document > Document Header > Define Document Types
Document Type: Key that distinguishes the business transactions to be posted. The document type determines where the document is stored, as well as the account types to be posted. The Document Type controls the header which is valid for an entire document.
SPRO > Financial Accounting > FAGS > Document > Document Header > Define Document Types
Document Type: Key that distinguishes the business transactions to be posted. The document type determines where the document is stored, as well as the account types to be posted. The Document Type controls the header which is valid for an entire document.
Number Range: Defines the allowable range in which a document number must be positioned and cannot overlap. (Internal Numbering & External Numbering)
Define Tolerance Groups for GL Accounts (OBAO)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups for GL Accounts
Tolerances: Rules that define acceptable differences during Posting of transactions.
Allowed Payment differences will be specified in Tolerance Group for GL Accounts.
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups for GL Accounts
Tolerances: Rules that define acceptable differences during Posting of transactions.
Allowed Payment differences will be specified in Tolerance Group for GL Accounts.
Define Tolerance Groups for Employees (OBA4)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups for Employees
Tolerance Group for Employees is used to control the Upper Limits for Transactions & Allowed Payment Differences.
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Open Item Clearing > Clearing Differences > Define Tolerance Groups for Employees
Tolerance Group for Employees is used to control the Upper Limits for Transactions & Allowed Payment Differences.
Define Field Status Variant
SPRO > Financial Accounting > FAGS > Document > Line Item > Controls > Maintain Field Status Variants
The Field Status Variant contains various Field Status Groups. In a Field Status Group each field is defined whether it is ‘Required’, ‘Optional’ or’ Suppressed’.
SPRO > Financial Accounting > FAGS > Document > Line Item > Controls > Maintain Field Status Variants
The Field Status Variant contains various Field Status Groups. In a Field Status Group each field is defined whether it is ‘Required’, ‘Optional’ or’ Suppressed’.
Assign Company Code to Field Status Variant (OBC5)
SPRO > Financial Accounting > FAGS > Document > Line Item > Controls > Assign Company Code to Field Status Variant
SPRO > Financial Accounting > FAGS > Document > Line Item > Controls > Assign Company Code to Field Status Variant
Enter Global Parameters (OBY6)
SPRO > Financial Accounting > FAGS > Company Code > Enter Global Parameters
SPRO > Financial Accounting > FAGS > Company Code > Enter Global Parameters
Creation of GL Master Centrally (FS00)
(Centrally = Chart of Accounts segment + Company Code segment)
Accounting > Financial Accounting > General Ledger > Master Records > Individual Processing > Centrally
(Centrally = Chart of Accounts segment + Company Code segment)
Accounting > Financial Accounting > General Ledger > Master Records > Individual Processing > Centrally
Master Data:
The Data which remains unchanged for long periods of time and which is often referred to by other data. This data is called Master Data.
The Data which remains unchanged for long periods of time and which is often referred to by other data. This data is called Master Data.
Chart of Accounts segment:
The COA contains basic information about the accounts. Information per account is bundled into what is called the COA segment.
Contents: Account Group, P&L account type or Bal Sheet account type, Description of the account Short text as well as long text and Consolidation in COA like Trading partner and Group Account Number.
The COA contains basic information about the accounts. Information per account is bundled into what is called the COA segment.
Contents: Account Group, P&L account type or Bal Sheet account type, Description of the account Short text as well as long text and Consolidation in COA like Trading partner and Group Account Number.
Company Code Segment:
Information in this segment is specific for this company code. This information controls entry of accounting documents and management of accounting data.
Contents: Control Data, Bank/Interest, Information Tabs, under these we specify currency, tax, reconciliation account, sort key, field status group, house bank, interest calculation information etc.,
Information in this segment is specific for this company code. This information controls entry of accounting documents and management of accounting data.
Contents: Control Data, Bank/Interest, Information Tabs, under these we specify currency, tax, reconciliation account, sort key, field status group, house bank, interest calculation information etc.,
Reconciliation accounts (Sub ledger open item function):
Are General Ledger accounts assigned to the business partner master records to record all transactions in the sub ledger. Any postings to the sub ledger accounts automatically update the balances of the assigned reconciliation accounts.
Are General Ledger accounts assigned to the business partner master records to record all transactions in the sub ledger. Any postings to the sub ledger accounts automatically update the balances of the assigned reconciliation accounts.
Methods for creating GL Accounts:
Manual: one step and two step
Copying: Copy an individual GL account with reference to another GL account, Copy the entire company code segment, copy the entire chart of accounts segment.
Data transfer: Upload a new chart of accounts from an external system e.g. flat file.
Manual: one step and two step
Copying: Copy an individual GL account with reference to another GL account, Copy the entire company code segment, copy the entire chart of accounts segment.
Data transfer: Upload a new chart of accounts from an external system e.g. flat file.
Posting of GL Transaction (F-02)
Accounting > Financial Accounting > General Ledger > Document Entry > Others > General Posting
Accounting > Financial Accounting > General Ledger > Document Entry > Others > General Posting
Display Document (FB03)
Accounting > Financial Accounting > General Ledger > Document > Display
Accounting > Financial Accounting > General Ledger > Document > Display
The R/3 system uses the document principle: Postings are always stored in document form. The document remains as a complete unit in the system until it is archived.
A document is identified by the combination of
Document number
Company code
Fiscal year
The R/3 FI document consists of
A document header (information which applies to the entire document & the important control key is ‘document type’ for the header)
2 to 999 line items (information which is specific to that line item & the important control key is ‘posting key’ for the line item).
Document number
Company code
Fiscal year
The R/3 FI document consists of
A document header (information which applies to the entire document & the important control key is ‘document type’ for the header)
2 to 999 line items (information which is specific to that line item & the important control key is ‘posting key’ for the line item).
Display GL Account (FS10N)
Accounting > Financial Accounting > General Ledger > Account > Display Balances
Accounting > Financial Accounting > General Ledger > Account > Display Balances
To make a default Line Layout (FB00)
Accounting > Financial Accounting > General Ledger > Environment > User Parameters > Editing Options
When a document is displayed, the first screen we see is an overview screen containing the most important information from the document header and the line items. We have a display line for each line item.
We can decide what data is displayed in this line by specifying the line layout. We can define several variants for line layout. When displaying a document, we can switch between the variants. We can define our own variant by selecting from Current Display Variant.
Display Changes to GL Master Records (FS04)
Accounting > Financial Accounting > General Ledger > Master Records > Display Changes > Centrally
Accounting > Financial Accounting > General Ledger > Environment > User Parameters > Editing Options
When a document is displayed, the first screen we see is an overview screen containing the most important information from the document header and the line items. We have a display line for each line item.
We can decide what data is displayed in this line by specifying the line layout. We can define several variants for line layout. When displaying a document, we can switch between the variants. We can define our own variant by selecting from Current Display Variant.
Display Changes to GL Master Records (FS04)
Accounting > Financial Accounting > General Ledger > Master Records > Display Changes > Centrally
Blocking & Unblocking of GL Account (FS00)
FS00 > GL Account > Block/Unblock
Blocking:
Blocked for Creation
Blocked for Posting
Blocked for Planning
Blocked for Posting (in Company Code)
FS00 > GL Account > Block/Unblock
Blocking:
Blocked for Creation
Blocked for Posting
Blocked for Planning
Blocked for Posting (in Company Code)
Document Parking
(Release procedure)
(Release procedure)
Parking a GL Document (F-65)
Accounting > Financial Accounting > General Ledger > Document Entry > Park Document
Accounting > Financial Accounting > General Ledger > Document Entry > Park Document
Display Parked Documents pending for approval and release (FBV3)
Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Display
Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Display
Post/Delete Parked Documents pending for approval and release (FBV0)
Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Post/Delete
(To change the amount – Double Click the amount
To change the date – Select Document Header Button
To change the GL Account – Delete Line Item and re-enter the new GL account Line Item)
Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Post/Delete
(To change the amount – Double Click the amount
To change the date – Select Document Header Button
To change the GL Account – Delete Line Item and re-enter the new GL account Line Item)
Hold Documents
Holding a GL Document (F-02)
(F-02) > Document > Hold
(System will prompt for a temporary document number to be given by the user)
You can enter incomplete documents. Some information, such as the bank charges or cost center, may be missing. You can enter incomplete documents by using the Hold function. If you do this, the system does not update any account balances.
(F-02) > Document > Hold
(System will prompt for a temporary document number to be given by the user)
You can enter incomplete documents. Some information, such as the bank charges or cost center, may be missing. You can enter incomplete documents by using the Hold function. If you do this, the system does not update any account balances.
Display Hold Documents and Delete/Complete (F-02)
(F-02) > Document > Get Held Document
(F-02) > Document > Get Held Document
Sample Documents
Sample Document is a special type of reference document. Data from this document is used to create default entries on the accounting document entry screen. A sample document does not update transaction figures but merely serves as a data source for an accounting document.
Sample Document is a special type of reference document. Data from this document is used to create default entries on the accounting document entry screen. A sample document does not update transaction figures but merely serves as a data source for an accounting document.
Will be used for month end provisions
Account Heads are same, Amounts vary
Steps:
Creation of Number Range Group X2 and Numbers for Sample Document Template
Creation of Sample Document Template
Posting of Entries by using Sample Document as reference
Account Heads are same, Amounts vary
Steps:
Creation of Number Range Group X2 and Numbers for Sample Document Template
Creation of Sample Document Template
Posting of Entries by using Sample Document as reference
Creation of Number Range Group and Numbers for Sample Document Template (FBN1)
SPRO > Financial Accounting > FAGS > Document > Document Number Ranges > Overview
(Group ‘X2’ is mandatory for Sample Documents)
SPRO > Financial Accounting > FAGS > Document > Document Number Ranges > Overview
(Group ‘X2’ is mandatory for Sample Documents)
Creation of Sample Document Template (F-01)
Accounting > Financial Accounting > General Ledger > Document Entry > Reference Documents > Sample Document
Accounting > Financial Accounting > General Ledger > Document Entry > Reference Documents > Sample Document
Display Sample Documents (FBM3)
Accounting > Financial Accounting > General Ledger > Document > Reference Documents > Sample Documents > Display
Accounting > Financial Accounting > General Ledger > Document > Reference Documents > Sample Documents > Display
Posting Entries by using Sample Document as reference (F-02)
(F-02) > Select Post with Reference Button > Give the Sample Document Number > Select Display Line Items
(F-02) > Select Post with Reference Button > Give the Sample Document Number > Select Display Line Items
Recurring Documents
A periodical recurring posting made by the recurring entry program on the basis of recurring entry original document. The procedure is comparable with a standing order by which, banks are authorized to debit rent payments, payment contributions or loan repayments.
A periodical recurring posting made by the recurring entry program on the basis of recurring entry original document. The procedure is comparable with a standing order by which, banks are authorized to debit rent payments, payment contributions or loan repayments.
Will be used for Recurring Entries
Amount and Date are fixed for every month
Steps:
Creation of Number Range Group X1 and Numbers for Recurring Document Template
Creation of Recurring Document Template
Posting of Documents by using Recurring Document Template by way of Batch Input
Amount and Date are fixed for every month
Steps:
Creation of Number Range Group X1 and Numbers for Recurring Document Template
Creation of Recurring Document Template
Posting of Documents by using Recurring Document Template by way of Batch Input
Creation of Number Range Group and Numbers for Recurring Document Template (FBN1)
SPRO > Financial Accounting > FAGS > Document > Document Number Ranges > Overview
(Group ‘X1’ is mandatory for Recurring Documents)
SPRO > Financial Accounting > FAGS > Document > Document Number Ranges > Overview
(Group ‘X1’ is mandatory for Recurring Documents)
Creation of Recurring Document Template (FBD1)
Accounting > Financial Accounting > General Ledger > Document Entry > Reference Documents > Recurring Documents
Accounting > Financial Accounting > General Ledger > Document Entry > Reference Documents > Recurring Documents
Display Recurring Document Templates (F.15)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring Entries > Lists
Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring Entries > Lists
Posting of GL Document by using Recurring Document Template by way of Batch Input (F.14)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring Entries > Execute
To Post a Session (SM35)
System > Services > Batch Input > Sessions
Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring Entries > Execute
To Post a Session (SM35)
System > Services > Batch Input > Sessions
Accrual/Deferral Documents
To ensure that expenses and incomes are posted to the correct period, we enter accrual/deferral documents.
Accruals: An accrual is any expenditure before the closing key date which represents an expense for any period after this date.
Deferral: Deferred income is any receipt before the closing key date which represent revenue for any period after this date.
To ensure that expenses and incomes are posted to the correct period, we enter accrual/deferral documents.
Accruals: An accrual is any expenditure before the closing key date which represents an expense for any period after this date.
Deferral: Deferred income is any receipt before the closing key date which represent revenue for any period after this date.
Steps:
Creation of Reversal Reason which will allow reversing on any day
Posting of Accrual/Deferral Document
Reversal of Accrual/Deferral Document
Creation of Reversal Reason which will allow reversing on any day
Posting of Accrual/Deferral Document
Reversal of Accrual/Deferral Document
Creation of Reversal Reason
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Document Reversal > Define Reasons for Reversal
(Select Negative Posting & Select Alternative Posting Date)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Document Reversal > Define Reasons for Reversal
(Select Negative Posting & Select Alternative Posting Date)
Posting of Accrual/Deferral Document (FBS1)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Valuate > Enter Accrual/Deferral Document
(We mention the reversal reason in the document)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Valuate > Enter Accrual/Deferral Document
(We mention the reversal reason in the document)
Reversal of Accrual/Deferral Document (F.81)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Valuate > Reverse Accrual/Deferral Document
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Valuate > Reverse Accrual/Deferral Document
Open Item Management
GL accounts should be administered with open item management when we need to check whether there is an offsetting posting for a given business transaction. Open and cleared items can be displayed separately, and therefore it is easy to see which business transactions still need to be cleared.
Examples: GR/IR Clearing A/c., Cash Discount Clearing A/c., Bank Clearing A/cs. etc.
GL accounts should be administered with open item management when we need to check whether there is an offsetting posting for a given business transaction. Open and cleared items can be displayed separately, and therefore it is easy to see which business transactions still need to be cleared.
Examples: GR/IR Clearing A/c., Cash Discount Clearing A/c., Bank Clearing A/cs. etc.
Note: Reconciliation accounts are managed implicitly using Sub Ledger Open Item Function.
Clearings:
Full Payment Clearing
Partial Payment Clearing
Residual Clearing
Full Payment Clearing
Partial Payment Clearing
Residual Clearing
Account Display for Open Item Managed Account (FBL3N)
Accounting > Financial Accounting > General Ledger > Account > Display/Change Line Items
Accounting > Financial Accounting > General Ledger > Account > Display/Change Line Items
Outgoing Payment with Clearing (F-07)
Accounting > Financial Accounting > General Ledger > Document Entry > Outgoing Payment
Accounting > Financial Accounting > General Ledger > Document Entry > Outgoing Payment
Reversals
Reversal of a posting by entering an identical amount to the opposite side of the account, thereby offsetting the original amount.
Reversal of a posting by entering an identical amount to the opposite side of the account, thereby offsetting the original amount.
Individual Reversal
Reversal of Reversal
Mass Reversal
Cleared Item Reversal
Accrual/Deferral Reversal
Reversal of Reversal
Mass Reversal
Cleared Item Reversal
Accrual/Deferral Reversal
Creation of Reversal Reason for Individual Reversal
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Document Reversal > Define Reasons for Reversal
(Reversal Reason is ‘03’ ‘Actual Reversal in Current Period’ & Select Alternative Posting Date)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Document Reversal > Define Reasons for Reversal
(Reversal Reason is ‘03’ ‘Actual Reversal in Current Period’ & Select Alternative Posting Date)
Document Reversal – Individual Reversal (FB08)
Accounting > Financial Accounting > General Ledger > Document > Reverse > Individual Reversal
(Give Reversal Reason ‘03’, Reverse Document Type ‘AB’)
Accounting > Financial Accounting > General Ledger > Document > Reverse > Individual Reversal
(Give Reversal Reason ‘03’, Reverse Document Type ‘AB’)
Reversal of Reversal (F-02)
(F-02) > Post with Reference > Select ‘Generate Reverse Posting’ Check Box
(F-02) > Post with Reference > Select ‘Generate Reverse Posting’ Check Box
Mass Reversal (F.80)
Accounting > Financial Accounting > General Ledger > Document > Reverse > Mass Reversal
Accounting > Financial Accounting > General Ledger > Document > Reverse > Mass Reversal
Cleared Item Reversal – Reset & Reverse (FBRA)
Accounting > Financial Accounting > General Ledger > Document > Reset Cleared Items
(Select ‘Resetting & Reverse’)
Accounting > Financial Accounting > General Ledger > Document > Reset Cleared Items
(Select ‘Resetting & Reverse’)
Foreign Currency Settings
Currencies:
In Financial Accounting, we have to specify for each of the company codes, in which currency ledgers should be managed. This currency is the national currency of the company code, that is, the local currency (or company code currency). From a company code view, all other currencies are then foreign currencies.
The ledgers can be managed in two parallel currencies in addition to the local currency, for example, group currency or hard currency. Group currency is used in the consolidated financial statements. Hard Currency or Country-specific second currency used in countries with high rates of inflation.
Global company Currency: Currency used for an internal trading partner.
Global company currency is defined when defining the company that is assigned to the company code.
Currencies:
In Financial Accounting, we have to specify for each of the company codes, in which currency ledgers should be managed. This currency is the national currency of the company code, that is, the local currency (or company code currency). From a company code view, all other currencies are then foreign currencies.
The ledgers can be managed in two parallel currencies in addition to the local currency, for example, group currency or hard currency. Group currency is used in the consolidated financial statements. Hard Currency or Country-specific second currency used in countries with high rates of inflation.
Global company Currency: Currency used for an internal trading partner.
Global company currency is defined when defining the company that is assigned to the company code.
Check Exchange Rate Types (OB07)
SPRO > General Settings > Currencies > Check Exchange Rate Types
SPRO > General Settings > Currencies > Check Exchange Rate Types
Exchange Rate Type: – Key used to define exchange rates in the system.
For each currency pair we can define different exchange rates.
The different exchange rates are used for the purposes of Valuation, Conversion, Translation, Planning etc.
Standard Translation at Bank Buying rate – G Type
Standard Translation at Bank selling rate – B Type
Average rate – M Type
Historical exchange rate – 1003
For each currency pair we can define different exchange rates.
The different exchange rates are used for the purposes of Valuation, Conversion, Translation, Planning etc.
Standard Translation at Bank Buying rate – G Type
Standard Translation at Bank selling rate – B Type
Average rate – M Type
Historical exchange rate – 1003
Define Translation Ratios for Currency Transactions (OBBS)
SPRO > General Settings > Currencies > Define Translation Ratios for Currency Transactions
(Define Ratios for G Type, B Type and M Type)
Translation Ratio: The (consistent) relationship between the monetary units of two foreign currencies.
SPRO > General Settings > Currencies > Define Translation Ratios for Currency Transactions
(Define Ratios for G Type, B Type and M Type)
Translation Ratio: The (consistent) relationship between the monetary units of two foreign currencies.
Enter Exchange Rates (OB08)
SPRO > General Settings > Currencies > Enter Exchange Rates
(Enter Exchange Rates for G Type, B Type and M Type)
SPRO > General Settings > Currencies > Enter Exchange Rates
(Enter Exchange Rates for G Type, B Type and M Type)
Set Default Exchange Rate Type for Document Type SA (OBA7)
SPRO > Financial Accounting > FAGS > Document > Document Header > Overview
(In Document Type specify the Default Exchange Rate Type)
SPRO > Financial Accounting > FAGS > Document > Document Header > Overview
(In Document Type specify the Default Exchange Rate Type)
Foreign Exchange Revaluation
G Type – Bank Buying
Open Item
Non Open Item
B Type – Bank Selling
Open Item
Non Open Item
We can create different valuation methods for valuing foreign currency. For each valuation method, we have to define:
Parameters for the valuation procedure
Parameters for exchange rate determination
G Type – Bank Buying
Open Item
Non Open Item
B Type – Bank Selling
Open Item
Non Open Item
We can create different valuation methods for valuing foreign currency. For each valuation method, we have to define:
Parameters for the valuation procedure
Parameters for exchange rate determination
Define Valuation Methods (OB59)
SPRO > Financial Accounting > GL Accounts > Business Transactions > Closing > Valuating > Foreign Currency Valuation > Define Valuation Methods
(Define 4 methods namely B Type Open Item, B Type Non Open Item, G Type Open Item and G Type Non Open Item & Select ‘Exchange Rate Type from Invoice Reference’ for Open Item Type & Select ‘Determine Rate Type from Account Balance’ for Non Open Item Type)
Valuation Method: A unique key determining foreign currency valuation method.
SPRO > Financial Accounting > GL Accounts > Business Transactions > Closing > Valuating > Foreign Currency Valuation > Define Valuation Methods
(Define 4 methods namely B Type Open Item, B Type Non Open Item, G Type Open Item and G Type Non Open Item & Select ‘Exchange Rate Type from Invoice Reference’ for Open Item Type & Select ‘Determine Rate Type from Account Balance’ for Non Open Item Type)
Valuation Method: A unique key determining foreign currency valuation method.
Prepare Automatic Postings for Foreign Currency Valuation (OBA1)
SPRO > Financial Accounting > GL Accounts > Business Transactions > Closing > Valuating > Foreign Currency Valuation > Prepare Automatic Postings for Foreign Currency Valuation
(Specify the GL Accounts of FC Loan, Forex Loss and Forex Gain in ‘Exchange Rate difference in Open Items’ KDF as well as in ‘Exchange Rate difference in FC Balances’ KDB and Specify ‘Exchange Rate Difference Key’ to be attached to the FC Loan Account in the next step)
SPRO > Financial Accounting > GL Accounts > Business Transactions > Closing > Valuating > Foreign Currency Valuation > Prepare Automatic Postings for Foreign Currency Valuation
(Specify the GL Accounts of FC Loan, Forex Loss and Forex Gain in ‘Exchange Rate difference in Open Items’ KDF as well as in ‘Exchange Rate difference in FC Balances’ KDB and Specify ‘Exchange Rate Difference Key’ to be attached to the FC Loan Account in the next step)
Attach the ‘Exchange Rate Difference Key’ in FC Loan Account (FS00)
Forex Run on Closing Date (F.05)
Accounting > Financial Accounting > GL Accounts > Periodic Processing > Closing > Valuate > Valuation of Open Items in Foreign Currency
(Specify Valuation Method & Select ‘Balance Sheet Preparation Valuation’ for year end valuation postings., the entries will be posted automatically.)
Accounting > Financial Accounting > GL Accounts > Periodic Processing > Closing > Valuate > Valuation of Open Items in Foreign Currency
(Specify Valuation Method & Select ‘Balance Sheet Preparation Valuation’ for year end valuation postings., the entries will be posted automatically.)
Interest Calculations
S Type – Balance Interest Calculation (for GL Accounts)
o Is applied to the entire balance of a GL or Customer Account, applying a particular interest rate for a specified period of time
P Type – Item Interest Calculation (for Customers & Vendors)
o Interest on arrears is applied to individual items in accounts receivable or accounts payable. A certain interest rate is applied to the items that are still open or unpaid at a specified date.
S Type – Balance Interest Calculation (for GL Accounts)
o Is applied to the entire balance of a GL or Customer Account, applying a particular interest rate for a specified period of time
P Type – Item Interest Calculation (for Customers & Vendors)
o Interest on arrears is applied to individual items in accounts receivable or accounts payable. A certain interest rate is applied to the items that are still open or unpaid at a specified date.
Interest calculation configuration:
· Interest calculation Indicator
o Interest calculation types set basic parameters used in calculation. To calculate interest for an account (GL, Customer, Vendor), the master data for that account must include the interest calculation indicator that applies. Each interest ID must be assigned an interest calculation type, indicating whether it is used for balance interest calculation or item interest calculation.
· General terms
o General terms specify further parameters about how each interest calculation indicator works.
o Here we specify interest calculation ID, interest calculation frequency, settlement day, calendar type (G type for rupee loans & F type for FC loans).
· Define reference interest rates
o Define reference interest rate ID, ‘effect from date’ and ‘currency’
· Time dependent terms
o Time-based terms set validity dates and relationships to interest rates. Here we specify interest calculation ID, currency, valid from, sequence number(1&2), term(credit interest balance interest calculation for 1 & debit interest balance interest calculation for 2) and reference interest rate ID.
· Interest rates
o Interest rates establish reference interest rates that interest calculations can be tied to. Here we specify Reference interest rate ID, valid from and interest rate.
· Account determination
o Account determination establishes which accounts the results of an interest calculation will be posted to.
· Interest calculation Indicator
o Interest calculation types set basic parameters used in calculation. To calculate interest for an account (GL, Customer, Vendor), the master data for that account must include the interest calculation indicator that applies. Each interest ID must be assigned an interest calculation type, indicating whether it is used for balance interest calculation or item interest calculation.
· General terms
o General terms specify further parameters about how each interest calculation indicator works.
o Here we specify interest calculation ID, interest calculation frequency, settlement day, calendar type (G type for rupee loans & F type for FC loans).
· Define reference interest rates
o Define reference interest rate ID, ‘effect from date’ and ‘currency’
· Time dependent terms
o Time-based terms set validity dates and relationships to interest rates. Here we specify interest calculation ID, currency, valid from, sequence number(1&2), term(credit interest balance interest calculation for 1 & debit interest balance interest calculation for 2) and reference interest rate ID.
· Interest rates
o Interest rates establish reference interest rates that interest calculations can be tied to. Here we specify Reference interest rate ID, valid from and interest rate.
· Account determination
o Account determination establishes which accounts the results of an interest calculation will be posted to.
Define Interest Calculation Types (OB46)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation Global Settings > Define Interest Calculation Types
(Give Interest ID & specify Interest Calculation Type ‘S’ & Don’t select ‘Account Number as interest calculation indicator’)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation Global Settings > Define Interest Calculation Types
(Give Interest ID & specify Interest Calculation Type ‘S’ & Don’t select ‘Account Number as interest calculation indicator’)
Prepare Account Balance Interest Calculation (OBAA)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation Global Settings > Prepare Account Balance Interest Calculation
(Here we give Interest calculation frequency (12months normally), settlement day (normally 1) and Select Calendar Type G for Rupee Loans & Type F for FC Loans and output control à Balance plus interest)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation Global Settings > Prepare Account Balance Interest Calculation
(Here we give Interest calculation frequency (12months normally), settlement day (normally 1) and Select Calendar Type G for Rupee Loans & Type F for FC Loans and output control à Balance plus interest)
Define Interest Reference Rates (OBAC)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Define Interest Reference Rates
(Give Interest Reference Rate and also ‘Effective from date’)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Define Interest Reference Rates
(Give Interest Reference Rate and also ‘Effective from date’)
Define Time Dependant Terms (OB81)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Define Time Dependant Terms
(Select ‘Credit Interest Balance Interest Calculation’ for Sequence 1 & ‘Debit Interest Balance Interest Calculation’ for Sequence 2 and give date for ‘Valid from’)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Define Time Dependant Terms
(Select ‘Credit Interest Balance Interest Calculation’ for Sequence 1 & ‘Debit Interest Balance Interest Calculation’ for Sequence 2 and give date for ‘Valid from’)
Enter Interest Values (OB83)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Enter Interest Values
(Here we specify the rate of interest)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Enter Interest Values
(Here we specify the rate of interest)
Attach the Interest ID in the GL Account (FS00)
Assignment of Accounts for Automatic Interest Postings (OBV2)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Posting > Prepare GL Account Balance Interest Calculation
(Account Symbol Currency GL Account
0002 INR Interest Account Number (Expense)
2000 + +++++++++
0001 INR Interest Account Number (Income)
1000 + +++++++++)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Posting > Prepare GL Account Balance Interest Calculation
(Account Symbol Currency GL Account
0002 INR Interest Account Number (Expense)
2000 + +++++++++
0001 INR Interest Account Number (Income)
1000 + +++++++++)
Interest Calculation Run (F.52)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest Calculation > Balances
Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest Calculation > Balances
To give effect for Floating Rate of Interest (OB83)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Enter Interest Values
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Bank Account Interest Calculation > Interest Calculation > Enter Interest Values
Accounts Payable
Reconciliation accounts are managed implicitly using Sub Ledger Open Item function.
Posting Keys
Vendor Debit: 25
Vendor Credit: 31
Posting Keys
Vendor Debit: 25
Vendor Credit: 31
Document Types
KR – Vendor Invoice
KZ – Vendor Payment
KA – Vendor Document (Transfers/Reversals)
KR – Vendor Invoice
KZ – Vendor Payment
KA – Vendor Document (Transfers/Reversals)
AP (Vendor Accounts) is a Subsidiary Ledger of Sundry Creditors & Sundry Creditors is a Reconciliation Account under Current Liabilities.
Steps:
Creation of Vendor Account Groups like FI Vendors (Services), MM Vendors (Materials) and One-time Vendors with Reconciliation Account Field mandatory.
Creation of Number Range Groups and Numbers for Vendors.
Assignment of Number Range Group to Vendor Account Group
Define Tolerance Groups for Vendors.
Creation of Vendor Master.
Document Types and Number Ranges for KR, KZ and KA.
Creation of Vendor Account Groups like FI Vendors (Services), MM Vendors (Materials) and One-time Vendors with Reconciliation Account Field mandatory.
Creation of Number Range Groups and Numbers for Vendors.
Assignment of Number Range Group to Vendor Account Group
Define Tolerance Groups for Vendors.
Creation of Vendor Master.
Document Types and Number Ranges for KR, KZ and KA.
Define Vendor Account Groups (OBD3)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Records > Preparations for creating Vendor Master Records > Define Account Groups with Screen Layout (Vendors)
Create FI Vendor Group & MM Vendor Group
Company Code Data > Account Management > Reconciliation Account Required Entry
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Records > Preparations for creating Vendor Master Records > Define Account Groups with Screen Layout (Vendors)
Create FI Vendor Group & MM Vendor Group
Company Code Data > Account Management > Reconciliation Account Required Entry
The Vendor Account Group controls à
The number ranges of the accounts, the status of the fields in the master record and whether the account is a one time vendor
The number ranges of the accounts, the status of the fields in the master record and whether the account is a one time vendor
One-time Vendor:
Vendors who have a business transaction only once are called one-time vendors. You create collective master record for one-time vendors. The complete details of the Vendor will be given at the time of Invoice Posting. (While creating the group a ‘One-time Vendor Group’ should be created.)
Vendors who have a business transaction only once are called one-time vendors. You create collective master record for one-time vendors. The complete details of the Vendor will be given at the time of Invoice Posting. (While creating the group a ‘One-time Vendor Group’ should be created.)
Create Number Ranges for Vendor Accounts (XKN1)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Records > Preparations for creating Vendor Master Records > Create Number Ranges for Vendor Accounts
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Records > Preparations for creating Vendor Master Records > Create Number Ranges for Vendor Accounts
Assign Number Ranges to Vendor Account Groups (OBAS)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Records > Preparations for creating Vendor Master Records > Assign Number Ranges for Vendor Accounts
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Records > Preparations for creating Vendor Master Records > Assign Number Ranges for Vendor Accounts
Define Tolerance Groups for Vendors (OBA3)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Payments > Manual Outgoing Payments > Define Tolerances (Vendors)
Tolerances: Rules that define acceptable differences during posting
Tolerance Groups for Vendors:
The tolerances are used for differences in payment and residual items which can occur during payment settlement. We can specify the tolerances under one or more tolerance groups. Allocate a Tolerance Group to each Vendor via the master record. For each Tolerance Group we specify:
Tolerances upto which differences in payment are posted automatically to expense or revenue account when clearing open items.
The handling of the terms of payment for residual items, if they are to be posted during clearing.
Employee Tolerances also can be specified. Employee Tolerance is used to control the Upper limits for posting procedures (Posting Authorizations) and Permitted Payment Differences. While clearing, the lower limit of the 2 will be taken.
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Payments > Manual Outgoing Payments > Define Tolerances (Vendors)
Tolerances: Rules that define acceptable differences during posting
Tolerance Groups for Vendors:
The tolerances are used for differences in payment and residual items which can occur during payment settlement. We can specify the tolerances under one or more tolerance groups. Allocate a Tolerance Group to each Vendor via the master record. For each Tolerance Group we specify:
Tolerances upto which differences in payment are posted automatically to expense or revenue account when clearing open items.
The handling of the terms of payment for residual items, if they are to be posted during clearing.
Employee Tolerances also can be specified. Employee Tolerance is used to control the Upper limits for posting procedures (Posting Authorizations) and Permitted Payment Differences. While clearing, the lower limit of the 2 will be taken.
Creation of Vendor Master (XK01)
Accounting > Financial Accounting > Accounts Payable > Master Records > Maintain Centrally > Create
(The account group is entered on the initial create screen. In FI, once the vendor account is created, its account group cannot be changed.
Give Reconciliation Account Number, Sort Key 012 Vendor Name, Payment Terms, Tolerance Group & Select ‘Check Double Invoicing’)
Accounting > Financial Accounting > Accounts Payable > Master Records > Maintain Centrally > Create
(The account group is entered on the initial create screen. In FI, once the vendor account is created, its account group cannot be changed.
Give Reconciliation Account Number, Sort Key 012 Vendor Name, Payment Terms, Tolerance Group & Select ‘Check Double Invoicing’)
Line item display and open item management are always preset to “on” for every vendor account.
A complete Vendor Account consists of 3 segments – 1. General Data at the client level 2. Company code segment and 3. Purchasing Organization segment
General data consists Address, Control data, Payment transactions etc. The account number is assigned to the Vendor at the client level. This ensures that the account number for a Vendor is the same for all company codes and sales areas.
Company data consists of Accounting information, Payment transactions, Correspondence, Insurance, Withholding tax etc.
Note: If MM creates their segment of the master record and then FI creates their segments of the master record, there is the risk of creating incomplete or duplicate master records. To find and correct these incomplete accounts, we can run report RFKKAG00 and make the necessary corrections.
Creation of duplicate accounts can be prevented by:
Using the matchcode before creating a new account
Switching on automatic duplication check
Creation of duplicate accounts can be prevented by:
Using the matchcode before creating a new account
Switching on automatic duplication check
Important Fields
Search Item: Should be filled with a short version of the vendor name according to company rules/desires. An additional search field also can be filled up.
Group Key: Vendors who belong to one corporate group can be bundled together by a user-defined group key. This group key can be used for running reports, transaction processing or for matchcodes.
Accounting clerk: The accounting clerk’s name has to be stored under an ID and this ID can be entered in the vendor master record of the account he or she is responsible for. The accounting clerk’s name is then printed on correspondence and this ID is used to sort dunning and payment proposal lists.
Search Item: Should be filled with a short version of the vendor name according to company rules/desires. An additional search field also can be filled up.
Group Key: Vendors who belong to one corporate group can be bundled together by a user-defined group key. This group key can be used for running reports, transaction processing or for matchcodes.
Accounting clerk: The accounting clerk’s name has to be stored under an ID and this ID can be entered in the vendor master record of the account he or she is responsible for. The accounting clerk’s name is then printed on correspondence and this ID is used to sort dunning and payment proposal lists.
Document Types & Number Ranges (OBA7)
SPRO > Financial Accounting > FAGS > Document > Document Header > Overview
(Define Document Number Ranges for Doc Types KR, KZ & KA)
SPRO > Financial Accounting > FAGS > Document > Document Header > Overview
(Define Document Number Ranges for Doc Types KR, KZ & KA)
Purchase Invoice Posting (F-43)
Accounting > Financial Accounting > Accounts Payable > Document Entry > Other > Invoice General
Accounting > Financial Accounting > Accounts Payable > Document Entry > Other > Invoice General
Vendor Account Display (FBL1N) with Open Item, Cleared Item and Special GL Item details
Accounting > Financial Accounting > Accounts Payable > Account > Display/Change Line Items
Accounting > Financial Accounting > Accounts Payable > Account > Display/Change Line Items
Vendor Account Display (FK10N)
Outgoing Payments
Define House Bank and Assign GL Account Number for the Account ID (FI12)
SPRO > Financial Accounting > Bank Accounting > Bank Accounts > Define House Banks
House Banks: Bank ID & Bank Account: Account ID
Define House Bank and Assign GL Account Number for the Account ID (FI12)
SPRO > Financial Accounting > Bank Accounting > Bank Accounts > Define House Banks
House Banks: Bank ID & Bank Account: Account ID
Creation of Check Lots (FCHI)
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Payments > (sub menu) > Environment > Check Information > Number Ranges
(Select ‘Non-Sequential’ for manual payments & Don’t select for Automatic Payment Program)
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Payments > (sub menu) > Environment > Check Information > Number Ranges
(Select ‘Non-Sequential’ for manual payments & Don’t select for Automatic Payment Program)
Outgoing Payment with clearing (F-53)
Accounting > Financial Accounting > Accounts Payable > Document Entry > Outgoing Payment > Post
Accounting > Financial Accounting > Accounts Payable > Document Entry > Outgoing Payment > Post
Manual Check Updating (FCH5)
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Create > Manual Checks
(Enter Payment Document Number, House Bank & Bank ID and Check Number)
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Create > Manual Checks
(Enter Payment Document Number, House Bank & Bank ID and Check Number)
Display Check Register (FCHN)
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Display > Check Register
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Display > Check Register
Check Encashment Date (FCH6)
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Change > Additional Info/Cash
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Change > Additional Info/Cash
Define Void Reason Codes (FCHV)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Payments > Automatic Outgoing Payments > Payment Media > Check Management > Define Void Reason Codes
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Payments > Automatic Outgoing Payments > Payment Media > Check Management > Define Void Reason Codes
Unused Checks Cancellation (FCH3)
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Void > Unused Checks
(Give Void Reason Code and Check Numbers to be voided)
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Void > Unused Checks
(Give Void Reason Code and Check Numbers to be voided)
Issued Checks Cancellation (FCH8)
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Void > Cancel Payment
(Give Check Number, Void Reason Code, Document Reversal Reason and Select ‘Cancel Payment’ Button)
Result: Resets the cleared item, Cancels the Check and Reverses the Payment
Accounting > Financial Accounting > Accounts Payable > Environment > Check Information > Void > Cancel Payment
(Give Check Number, Void Reason Code, Document Reversal Reason and Select ‘Cancel Payment’ Button)
Result: Resets the cleared item, Cancels the Check and Reverses the Payment
Down Payments to Vendors
Create Special GL Account ‘Advance to Vendors (Reconciliation Account)’ under Current Assets
Create Link between ‘S/Creditors’ and ‘Advance to Vendors’ (Special GL Indicator: A)
Down Payment Posting
Purchase Invoice Posting
Transfer of Down Payment from Special GL to Normal item by clearing Special GL Account
Clearing of Normal Item
Create Special GL Account ‘Advance to Vendors (Reconciliation Account)’ under Current Assets
Create Link between ‘S/Creditors’ and ‘Advance to Vendors’ (Special GL Indicator: A)
Down Payment Posting
Purchase Invoice Posting
Transfer of Down Payment from Special GL to Normal item by clearing Special GL Account
Clearing of Normal Item
Link between S/Creditors and Advance to Vendors (OBYR)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Down Payment made > Define Alternative Reconciliation Account for Down Payments
(Double click on ‘Down Payment on Current Assets’, Give Reconciliation Account and Special GL Account Number)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Down Payment made > Define Alternative Reconciliation Account for Down Payments
(Double click on ‘Down Payment on Current Assets’, Give Reconciliation Account and Special GL Account Number)
Setup Company Code for Payment Transaction (To avoid Short Dump Error while posting Down Payments)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Payments > Automatic Outgoing Payments > Payment method/Bank selection for Payment Program > Setup all Company Codes for Payment Transactions
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Payments > Automatic Outgoing Payments > Payment method/Bank selection for Payment Program > Setup all Company Codes for Payment Transactions
Down Payment Posting (F-48)
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down Payment > Down Payment
(Give Special GL Indicator “A”)
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down Payment > Down Payment
(Give Special GL Indicator “A”)
Purchase Invoice Posting (F-43)
Accounting > Financial Accounting > Accounts Payable > Document Entry > Other > Invoice General
Accounting > Financial Accounting > Accounts Payable > Document Entry > Other > Invoice General
Transfer of Down Payment from Special GL Account to Normal item by clearing Special GL Account (F-54)
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down Payment > Clearing
Accounting > Financial Accounting > Accounts Payable > Document Entry > Down Payment > Clearing
Clearing of Normal Item (F-44)
Accounting > Financial Accounting > Accounts Payable > Accounts > Clear
Accounting > Financial Accounting > Accounts Payable > Accounts > Clear
Extended Withholding Tax (TDS)
In Accounts Payable, the vendor is the person subject to tax, and the company code is obligated to deduct withholding tax and pay this over to the tax authorities on their (the vendor’s) behalf.
In Accounts Payable, the vendor is the person subject to tax, and the company code is obligated to deduct withholding tax and pay this over to the tax authorities on their (the vendor’s) behalf.
At the time of Invoice Posting
Service Charges A/c. Dr. 100000
To Contractors A/c. 98000
To TDS A/c. 2000
Service Charges A/c. Dr. 100000
To Contractors A/c. 98000
To TDS A/c. 2000
At the time of Advance Payment Posting
Contractors A/c. Dr. 100000
To Bank A/c. 98000
To TDS A/c. 2000
Contractors A/c. Dr. 100000
To Bank A/c. 98000
To TDS A/c. 2000
Check Withholding Tax Countries
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Basic Settings > Check Withholding Tax Countries
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Basic Settings > Check Withholding Tax Countries
Define Withholding Tax Type for Invoice Posting
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Type > Define Withholding Tax Type for Invoice Posting
(Give a name for Type & Description like 2% TDS on Contractors Invoice Posting
Base Amount à Select ‘Gross’
Rounding Rules à Select ‘Withholding Tax Commercial Rounding’
Select ‘Post Withholding Tax amount’
Accumulation Type à Select ‘No Accumulation’
Control Data à Select ‘Withholding Tax Base Manual’ (This should not be selected while creating the Type for Payment Posting)
Select ‘No Certificate Numbering’)
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Type > Define Withholding Tax Type for Invoice Posting
(Give a name for Type & Description like 2% TDS on Contractors Invoice Posting
Base Amount à Select ‘Gross’
Rounding Rules à Select ‘Withholding Tax Commercial Rounding’
Select ‘Post Withholding Tax amount’
Accumulation Type à Select ‘No Accumulation’
Control Data à Select ‘Withholding Tax Base Manual’ (This should not be selected while creating the Type for Payment Posting)
Select ‘No Certificate Numbering’)
Define Withholding Tax Type for Payment Posting
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Type > Define Withholding Tax Type for Payment Posting
(Give a name for Type & Description like 2% TDS on Contractors Invoice Posting
Base Amount à Select ‘Gross’
Rounding Rules à Select ‘Withholding Tax Commercial Rounding’
Cash Discount à Select ‘Cash Discount Pre-withholding tax’
Select ‘Post Withholding Tax amount’
Accumulation Type à Select ‘No Accumulation’
Do Not Select ‘Withholding Tax Base Manual’ (This should be selected while creating the Type for Invoice Posting)
Select ‘No Certificate Numbering’)
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Type > Define Withholding Tax Type for Payment Posting
(Give a name for Type & Description like 2% TDS on Contractors Invoice Posting
Base Amount à Select ‘Gross’
Rounding Rules à Select ‘Withholding Tax Commercial Rounding’
Cash Discount à Select ‘Cash Discount Pre-withholding tax’
Select ‘Post Withholding Tax amount’
Accumulation Type à Select ‘No Accumulation’
Do Not Select ‘Withholding Tax Base Manual’ (This should be selected while creating the Type for Invoice Posting)
Select ‘No Certificate Numbering’)
Define Withholding Tax Codes
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Codes > Define Withholding Tax Codes
(Withholding Tax Code: Give a Code
Base Amount à Percentage Subject to Tax: 100%
Calculation à Withholding Tax Rate: Give the applicable Rate
Postings à Posting Indicator: 1 (Standard Posting Bank/Vendor/Customer Line Item reduced))
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Codes > Define Withholding Tax Codes
(Withholding Tax Code: Give a Code
Base Amount à Percentage Subject to Tax: 100%
Calculation à Withholding Tax Rate: Give the applicable Rate
Postings à Posting Indicator: 1 (Standard Posting Bank/Vendor/Customer Line Item reduced))
Define Formulas for calculating Withholding Tax
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Codes > Define formulas for calculating Withholding Tax
(Give Withholding Tax Type & Code
Valid from: Give the date (Fiscal Year start date)
Select the Line created and double click ‘Formulas for calculating Withholding Tax’
‘To’ Base amount: Rs. 999999999
Withholding Tax: Give the applicable Rate)
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Calculation > Withholding Tax Codes > Define formulas for calculating Withholding Tax
(Give Withholding Tax Type & Code
Valid from: Give the date (Fiscal Year start date)
Select the Line created and double click ‘Formulas for calculating Withholding Tax’
‘To’ Base amount: Rs. 999999999
Withholding Tax: Give the applicable Rate)
Assign Withholding Tax Types to Company Codes
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Company Code > Assign Withholding Tax Types to Company Codes
(Assign all the Types to Company Code)
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Company Code > Assign Withholding Tax Types to Company Codes
(Assign all the Types to Company Code)
Activate Extended Withholding Tax
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Company Code > Activate Extended Withholding Tax
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Company Code > Activate Extended Withholding Tax
Define Accounts for Withholding Tax to be paid over (OBWW)
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Postings > Accounts for Withholding Tax > Define Accounts for Withholding Tax to be paid over
(Assign TDS on Contractors, TDS on Rent, TDS on Interest etc. open item managed accounts created under Current Liabilities to the respective Tax Type and Code)
SPRO > Financial Accounting > FAGS > Withholding Tax > Extended Withholding Tax > Postings > Accounts for Withholding Tax > Define Accounts for Withholding Tax to be paid over
(Assign TDS on Contractors, TDS on Rent, TDS on Interest etc. open item managed accounts created under Current Liabilities to the respective Tax Type and Code)
Assigning Withholding Tax Codes in Vendor Master (XK02)
Accounting > Financial Accounting > Accounts Payable > Master Records > Maintain Centrally > Change
Accounting > Financial Accounting > Accounts Payable > Master Records > Maintain Centrally > Change
Vendor Statement of Account
Assign Programs for Correspondence (OB78)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Line Items > Correspondence > Carryout and Check Correspondence Settings > Assign Programs for Correspondence
(Select ‘SAP06’ Account Statement, Copy As and Attach the Statement Type to Company Code & Save)
Assign Programs for Correspondence (OB78)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Line Items > Correspondence > Carryout and Check Correspondence Settings > Assign Programs for Correspondence
(Select ‘SAP06’ Account Statement, Copy As and Attach the Statement Type to Company Code & Save)
Request for Correspondence (FB12)
Accounting > Financial Accounting > Accounts Payable > Account > Correspondence > Request
(Select ‘SAP06’, Give Vendor A/c. No. & specify statement period., Select ‘Continue’)
Accounting > Financial Accounting > Accounts Payable > Account > Correspondence > Request
(Select ‘SAP06’, Give Vendor A/c. No. & specify statement period., Select ‘Continue’)
Maintain Statement (F.64)
Accounting > Financial Accounting > Accounts Payable > Account > Correspondence > Maintain Statement
(Correspondence: SAP06, Company Code: XYZ, Account Type: K, Execute and Double click anywhere on the report & the statement is displayed)
Accounting > Financial Accounting > Accounts Payable > Account > Correspondence > Maintain Statement
(Correspondence: SAP06, Company Code: XYZ, Account Type: K, Execute and Double click anywhere on the report & the statement is displayed)
Terms of Payment & Cash Discounts
Maintain Terms of Payment (OBB8)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Invoices/Credit Memos > Maintain Terms of Payment
Terms of payment are conditions established between business partners to settle the payment of invoices. The conditions define the invoice payment due date and the cash discount offered for early settlement of the invoice.
Maintain Terms of Payment (OBB8)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Invoices/Credit Memos > Maintain Terms of Payment
Terms of payment are conditions established between business partners to settle the payment of invoices. The conditions define the invoice payment due date and the cash discount offered for early settlement of the invoice.
Define Accounts for Cash Discounts taken (OBXU)
SPRO > Financial Accounting > Accounts Payable and Accounts Receivable > Business Transactions > Outgoing Payments > Outgoing Payment Global Settings > Define Accounts for Cash Discounts taken
SPRO > Financial Accounting > Accounts Payable and Accounts Receivable > Business Transactions > Outgoing Payments > Outgoing Payment Global Settings > Define Accounts for Cash Discounts taken
Define Accounts for Cash Discounts granted (OBXT)
SPRO > Financial Accounting > Accounts Payable and Accounts Receivable > Business Transactions > Incoming Payments > Incoming Payment Global Settings > Define Accounts for Cash Discounts granted
SPRO > Financial Accounting > Accounts Payable and Accounts Receivable > Business Transactions > Incoming Payments > Incoming Payment Global Settings > Define Accounts for Cash Discounts granted
Payment Differences
Define Reason Codes for Payment Differences (
SPRO > Financial Accounting > Accounts Payable and Accounts Receivable > Business Transactions > Incoming Payments > Incoming Payment Global Settings > Define Reason Codes
Define Reason Codes for Payment Differences (
SPRO > Financial Accounting > Accounts Payable and Accounts Receivable > Business Transactions > Incoming Payments > Incoming Payment Global Settings > Define Reason Codes
Automatic Payment Program (FBZP)
Every company needs some way to pay their vendors. The automatic payment program is a tool that will help users manage payables. Accounts payable invoices have to be paid on time to receive possible discounts.
Every company needs some way to pay their vendors. The automatic payment program is a tool that will help users manage payables. Accounts payable invoices have to be paid on time to receive possible discounts.
The settings are divided into the following categories:
All company codes
Inter-company payment relationships
The company code(s) that process payments
Cash discounts
Tolerance days for payments
The customer and vendor transactions to be processed
Paying company codes
Minimum amounts for incoming and outgoing payments
Forms for payment advice and EDI (Electronic Data Interchange)
Bill of Exchange parameters
Payment methods / country
Methods of payments such as Cheque, Bank Transfer etc.
Define the basic requirements and specifications for each payment method
Create a Cheque, bank transfer, bill of exchange, etc.
Master record requirements, i.e. address required
Document types for postings
Print programs
Permitted currencies
Payment methods / company code
Define for each payment method and company code
Minimum and maximum payment amounts
Whether payments abroad and foreign currencies are allowed
Grouping options
Bank optimization
Forms for payment media
Bank Determination
These components need to be taken into consideration when selecting the paying house bank …
Ranking order (per pmt method, define, 1. which house bank should be considered for payment first, second, third, etc., 2. Currency, 3. Bill of exchange)
Accounts & Amounts (per house bank and payment method combination, define, 1. The offset account to the sub-ledger posting, 2. Clearing accounts for bills of exchange 3. The available amount of funds in each bank)
Charges (Assess additional bank charges for incoming and outgoing payments, Used with bills of exchange, Additional automatic posting configuration)
Value date (per house bank and payment method combination, value date is … 1. Used with cash management and forecast 2. The number of “days until value date” plus the posting date)
House banks
All company codes
Inter-company payment relationships
The company code(s) that process payments
Cash discounts
Tolerance days for payments
The customer and vendor transactions to be processed
Paying company codes
Minimum amounts for incoming and outgoing payments
Forms for payment advice and EDI (Electronic Data Interchange)
Bill of Exchange parameters
Payment methods / country
Methods of payments such as Cheque, Bank Transfer etc.
Define the basic requirements and specifications for each payment method
Create a Cheque, bank transfer, bill of exchange, etc.
Master record requirements, i.e. address required
Document types for postings
Print programs
Permitted currencies
Payment methods / company code
Define for each payment method and company code
Minimum and maximum payment amounts
Whether payments abroad and foreign currencies are allowed
Grouping options
Bank optimization
Forms for payment media
Bank Determination
These components need to be taken into consideration when selecting the paying house bank …
Ranking order (per pmt method, define, 1. which house bank should be considered for payment first, second, third, etc., 2. Currency, 3. Bill of exchange)
Accounts & Amounts (per house bank and payment method combination, define, 1. The offset account to the sub-ledger posting, 2. Clearing accounts for bills of exchange 3. The available amount of funds in each bank)
Charges (Assess additional bank charges for incoming and outgoing payments, Used with bills of exchange, Additional automatic posting configuration)
Value date (per house bank and payment method combination, value date is … 1. Used with cash management and forecast 2. The number of “days until value date” plus the posting date)
House banks
Payment methods in Country (OBVCU)
Country: IN
Payment Method: D (Any)
Description: Check Payment
Select Radio Button ‘Outgoing Payments’
Select Radio Button ‘Check’
Document Type for Payment: KZ
Clearing Document Type: KZ
Payment Medium Program: RFFOUS_C
Name of the Print Dataset: LISTS
Key in Code Line: 01
Country: IN
Payment Method: D (Any)
Description: Check Payment
Select Radio Button ‘Outgoing Payments’
Select Radio Button ‘Check’
Document Type for Payment: KZ
Clearing Document Type: KZ
Payment Medium Program: RFFOUS_C
Name of the Print Dataset: LISTS
Key in Code Line: 01
Payment methods in Company Code (OBVU)
Minimum Amount: 1
Maximum Amount: 999999999
Check on ‘Single Payment for marked item’
Check on ‘Payment per due day’
Bank Selection: Select Radio Button ‘No Optimization’
Click ‘Form Data’
Form for the payment transfer medium: F110_PRENUM_CHCK
Click ‘Payment Advice Control’
Select Radio Button ‘None’ 1 Rows Line Items: E1
Select Radio Button ‘Always Payment Advice’
Minimum Amount: 1
Maximum Amount: 999999999
Check on ‘Single Payment for marked item’
Check on ‘Payment per due day’
Bank Selection: Select Radio Button ‘No Optimization’
Click ‘Form Data’
Form for the payment transfer medium: F110_PRENUM_CHCK
Click ‘Payment Advice Control’
Select Radio Button ‘None’ 1 Rows Line Items: E1
Select Radio Button ‘Always Payment Advice’
All Company Codes (OBVU)
Paying Company Code: XYZ
Check on ‘Separate Payment per Business Area’
Check on ‘Maximum Cash Discount’
Paying Company Code: XYZ
Check on ‘Separate Payment per Business Area’
Check on ‘Maximum Cash Discount’
Paying Company Code (OBVU)
Minimum Amount for Incoming Payment: 1
Minimum Amount for Outgoing Payment: 1
Click ‘Forms’
Form for Payment Advice: F110_D_AVIS
Click ‘Sender Details’
Text ID: ST
Under ‘Text Elements’
Letter Header: F_001_Header
Footer Text: F_001_Footer
Sender: F_0001_Sender
Minimum Amount for Incoming Payment: 1
Minimum Amount for Outgoing Payment: 1
Click ‘Forms’
Form for Payment Advice: F110_D_AVIS
Click ‘Sender Details’
Text ID: ST
Under ‘Text Elements’
Letter Header: F_001_Header
Footer Text: F_001_Footer
Sender: F_0001_Sender
House Banks (FI12)
Define House Banks if not defined already
Define House Banks if not defined already
Bank Determination (OBVCU)
Select ‘XYZ’ Company
Double click ‘Ranking Order’
Payment Method Currency Rank Order House Bank
D INR 1 UTI
D INR 2 SBI
Double click ‘Bank Accounts’
House Bk Pmt Method Currency A/c ID Bk Sub A/c.
UTI D INR UTI1 GL A/c. No.
SBI D INR SBI1 GL A/c. No.
Double click ‘Available Amounts’
House Bank A/c. ID Currency Available for Outgoing Pmt
UTI UTI1 INR 999999999
SBI SBI1 INR 999999999
Double click ‘Value Date’
Payment Method House Bank A/c. ID Amount Currency
D UTI UTI1 0 INR
D SBI SBI1 0 INR
Select ‘XYZ’ Company
Double click ‘Ranking Order’
Payment Method Currency Rank Order House Bank
D INR 1 UTI
D INR 2 SBI
Double click ‘Bank Accounts’
House Bk Pmt Method Currency A/c ID Bk Sub A/c.
UTI D INR UTI1 GL A/c. No.
SBI D INR SBI1 GL A/c. No.
Double click ‘Available Amounts’
House Bank A/c. ID Currency Available for Outgoing Pmt
UTI UTI1 INR 999999999
SBI SBI1 INR 999999999
Double click ‘Value Date’
Payment Method House Bank A/c. ID Amount Currency
D UTI UTI1 0 INR
D SBI SBI1 0 INR
Creation of Check Lots (FCHI)
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Payments
Environment > Check Information > Number Ranges
Note: Don’t Check on ‘Non-Sequential’ (Should be sequential for the payment program)
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Payments
Environment > Check Information > Number Ranges
Note: Don’t Check on ‘Non-Sequential’ (Should be sequential for the payment program)
Payment Run (F110)
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Payments
(4 steps to the payment process:
Parameters: In this step, the following questions are asked and answered
Who is going to be paid?
What payment methods will be used?
When will they be paid?
Which company codes will be considered?
How are they going to be paid?
Proposal: Once the parameters have been specified, the proposal run is scheduled and it produces a list of business partners and open invoices that are due for payment. Invoices can be blocked or unblocked for payment.
Program: Once the payment list has been verified, the payment run is scheduled. A payment document is created and the general ledger and sub-ledger accounts are updated.
Print: The accounting functions are completed and a separate print program is scheduled to generate the payment media.)
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Payments
(4 steps to the payment process:
Parameters: In this step, the following questions are asked and answered
Who is going to be paid?
What payment methods will be used?
When will they be paid?
Which company codes will be considered?
How are they going to be paid?
Proposal: Once the parameters have been specified, the proposal run is scheduled and it produces a list of business partners and open invoices that are due for payment. Invoices can be blocked or unblocked for payment.
Program: Once the payment list has been verified, the payment run is scheduled. A payment document is created and the general ledger and sub-ledger accounts are updated.
Print: The accounting functions are completed and a separate print program is scheduled to generate the payment media.)
Run Date: Current Date
Identification: ABC (any)
Click ‘Parameters’ Tab
Company Code: XYZ
Payment Method: D
Next Payment Date: Current Date+1
Vendor Account: Give Range
Identification: ABC (any)
Click ‘Parameters’ Tab
Company Code: XYZ
Payment Method: D
Next Payment Date: Current Date+1
Vendor Account: Give Range
Click ‘Additional Log’ Tab
Vendor Account: Give Range
Check on ‘Due Date Check’
Check on ‘Payment method selection in all cases’
Save & Back
Vendor Account: Give Range
Check on ‘Due Date Check’
Check on ‘Payment method selection in all cases’
Save & Back
Click ‘Schedule Proposal’
Select ‘Start Immediately’
Target: BBY
‘Enter’ till Payment Proposal has been created
Select ‘Start Immediately’
Target: BBY
‘Enter’ till Payment Proposal has been created
Click ‘Edit Proposal’
Select Line Items
Click ‘Reallocate’
Payment Method: D
House Bank: UTI
A/c. ID: UTI1
Save & Back
Select Line Items
Click ‘Reallocate’
Payment Method: D
House Bank: UTI
A/c. ID: UTI1
Save & Back
Click ‘Printout/Data Medium’
Program: RFFOUS_C
Variant: D
Environment > Maintain Variant
Program Run Date: Current Date+1 (Next Payment Date mentioned in the Program)
Identification: ABC
Paying Company Code: XYZ
Payment Method: D
Business Area: XYZH
House Bank: UTI
A/c. ID: UTI1
Currency Key: INR
Print Control:-
Select ‘Print Checks’ Select ‘Print Immediately’
Select ‘Print Payment Summary’ Select ‘Print Immediately’
No. of Sample Printouts: 0
No. of items in Payment Summary: 9999
Save & Back Arrow twice
Program: RFFOUS_C
Variant: D
Environment > Maintain Variant
Program Run Date: Current Date+1 (Next Payment Date mentioned in the Program)
Identification: ABC
Paying Company Code: XYZ
Payment Method: D
Business Area: XYZH
House Bank: UTI
A/c. ID: UTI1
Currency Key: INR
Print Control:-
Select ‘Print Checks’ Select ‘Print Immediately’
Select ‘Print Payment Summary’ Select ‘Print Immediately’
No. of Sample Printouts: 0
No. of items in Payment Summary: 9999
Save & Back Arrow twice
Click ‘Payment Run’ Tab
Select ‘Start Immediately’
‘Enter’ till Payment Run is carried out
Select ‘Start Immediately’
‘Enter’ till Payment Run is carried out
Click ‘Schedule Print’ Tab
Select ‘Start Immediately’
Job Name:
‘Enter’ till Payment Run is carried out
Select ‘Start Immediately’
Job Name:
‘Enter’ till Payment Run is carried out
System > Services > Output Controller (SP01)
Execute
Select the item in the report
Click ‘Display Contents’ Icon
Report can be viewed.
Execute
Select the item in the report
Click ‘Display Contents’ Icon
Report can be viewed.
Accounts Receivable
Posting Keys
Customer Debit: 01
Customer Credit: 15
S/Debtors Bill of Exchange Debit: 09
S/Debtors Bill of Exchange Credit: 19
Customer Debit: 01
Customer Credit: 15
S/Debtors Bill of Exchange Debit: 09
S/Debtors Bill of Exchange Credit: 19
Document Types
DR – Customer Invoice
DZ – Customer Payment
DA – Customer Document (Transfers/Reversals)
DR – Customer Invoice
DZ – Customer Payment
DA – Customer Document (Transfers/Reversals)
AR (Customer Accounts) is a Subsidiary Ledger of Sundry Debtors & Sundry Debtors is a Reconciliation Account under Current Assets.
Steps:
Creation of Customer Account Groups like FI Customers and SD Customers with Reconciliation Account Field mandatory.
Creation of Number Range Groups and Numbers for Customers.
Assignment of Number Range Group to Customer Account Group.
Creation of Customer Master.
Document Types and Number Ranges for KR, KZ and KA.
Creation of Customer Account Groups like FI Customers and SD Customers with Reconciliation Account Field mandatory.
Creation of Number Range Groups and Numbers for Customers.
Assignment of Number Range Group to Customer Account Group.
Creation of Customer Master.
Document Types and Number Ranges for KR, KZ and KA.
Creation of Customer Account Groups (OBD2)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts > Master Records > Preparations for creating Customer Master Records > Define Account Groups with Screen Layouts (Customers)
(Create FI Customer Group & SD Customer Group
Company Code Data > Account Management > Reconciliation Account Required Entry)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts > Master Records > Preparations for creating Customer Master Records > Define Account Groups with Screen Layouts (Customers)
(Create FI Customer Group & SD Customer Group
Company Code Data > Account Management > Reconciliation Account Required Entry)
The Customer Account Group controls à
The number ranges of the accounts, the status of the fields in the master record and whether the account is a one time customer.
The number ranges of the accounts, the status of the fields in the master record and whether the account is a one time customer.
Create Number Ranges for Customer Accounts (XDN1)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts > Master Records > Preparations for creating Customer Master Records > Create Number Ranges for Customer Accounts
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts > Master Records > Preparations for creating Customer Master Records > Create Number Ranges for Customer Accounts
Assign Number Ranges to Customer Account Groups (OBAR)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts > Master Records > Preparations for creating Customer Master Records > Assign Number Ranges to Customer Account Groups
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts > Master Records > Preparations for creating Customer Master Records > Assign Number Ranges to Customer Account Groups
Creation of Customer Master (XD01)
Accounting > Financial Accounting > Accounts Receivable > Master Records > Maintain Centrally > Create
(The account group is entered on the initial create screen. In FI, once the customer account is created, its account group cannot be changed.
Select Company Code Data Button – Give Reconciliation Account Number, Sort Key 012 Vendor Name, Payment Terms, Tolerance Group & Select ‘Check Double Invoicing’)
Accounting > Financial Accounting > Accounts Receivable > Master Records > Maintain Centrally > Create
(The account group is entered on the initial create screen. In FI, once the customer account is created, its account group cannot be changed.
Select Company Code Data Button – Give Reconciliation Account Number, Sort Key 012 Vendor Name, Payment Terms, Tolerance Group & Select ‘Check Double Invoicing’)
Line item display and open item management are always preset to “on” for every customer account.
A complete Customer Account consists of 3 segments – 1. General Data at the client level 2. Company code segment and 3. Sales Area segment
General data consists Address, Control data, Payment transactions etc. The account number is assigned to the Customer at the client level. This ensures that the account number for a customer is the same for all company codes and sales areas.
Company data consists Accounting information, Payment transactions, Correspondence, Insurance, Withholding tax etc.
Company data consists Accounting information, Payment transactions, Correspondence, Insurance, Withholding tax etc.
Note: If SD creates their segment of the master record and then FI creates their segments of the master record, there is the risk of creating incomplete or duplicate master records. To find and correct these incomplete accounts, we can run report RFDKAG00 and make the necessary corrections.
Creation of duplicate accounts can be prevented by:
Using the matchcode before creating a new account
Switching on automatic duplication check
Creation of duplicate accounts can be prevented by:
Using the matchcode before creating a new account
Switching on automatic duplication check
Important Fields
Search Item: Should be filled with a short version of the customer name according to company rules/desires. An additional search field also can be filled up.
Group Key: Customers who belong to one corporate group can be bundled together by a user-defined group key. This group key can be used for running reports, transaction processing or for matchcodes.
Accounting clerk: The accounting clerk’s name has to be stored under an ID and this ID can be entered in the customer master record of the account he or she is responsible for. The accounting clerk’s name is then printed on correspondence and this ID is used to sort dunning and payment proposal lists.
Search Item: Should be filled with a short version of the customer name according to company rules/desires. An additional search field also can be filled up.
Group Key: Customers who belong to one corporate group can be bundled together by a user-defined group key. This group key can be used for running reports, transaction processing or for matchcodes.
Accounting clerk: The accounting clerk’s name has to be stored under an ID and this ID can be entered in the customer master record of the account he or she is responsible for. The accounting clerk’s name is then printed on correspondence and this ID is used to sort dunning and payment proposal lists.
Document Types & Number Ranges (OBA7)
SPRO > Financial Accounting > FAGS > Document > Document Header > Overview
(Give Number Ranges for Document Types DR, DZ and DA)
SPRO > Financial Accounting > FAGS > Document > Document Header > Overview
(Give Number Ranges for Document Types DR, DZ and DA)
Sale Invoice Posting (F-22)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Other > Invoice General
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Other > Invoice General
Display Customer Account (FBL5N) with Open Item, Cleared Item and Special GL Item details
Accounting > Financial Accounting > Accounts Receivable > Account > Display/Change Line Items
Accounting > Financial Accounting > Accounts Receivable > Account > Display/Change Line Items
Display Customer Account (FD10N)
Incoming Payment Posting (F-28)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Incoming Payment
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Incoming Payment
Down Payments from Customers
Create Special GL Account ‘Advances from Customers (Reconciliation Account)’ under Current Liabilities
Create Link between ‘S/Debtors’ and ‘Advances from Customers’ (Special GL Indicator: A)
Down Payment Receipt Posting
Sale Invoice Posting
Transfer of Down Payment from Special GL to Normal item by clearing Special GL Account
Clearing of Normal Item
Create Special GL Account ‘Advances from Customers (Reconciliation Account)’ under Current Liabilities
Create Link between ‘S/Debtors’ and ‘Advances from Customers’ (Special GL Indicator: A)
Down Payment Receipt Posting
Sale Invoice Posting
Transfer of Down Payment from Special GL to Normal item by clearing Special GL Account
Clearing of Normal Item
Link between S/Debtors and Advances from Customers (OBXR)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Down Payments Received > Define Reconciliation Accounts for Customer Down Payments
(Double Click on Down Payment & Give Reconciliation Account Number and Special GL Account Number)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Down Payments Received > Define Reconciliation Accounts for Customer Down Payments
(Double Click on Down Payment & Give Reconciliation Account Number and Special GL Account Number)
Customer Down Payment Posting (F-29)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Down Payment > Down Payment
(Special GL Indicator ‘A’)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Down Payment > Down Payment
(Special GL Indicator ‘A’)
Sale Invoice Posting (F-22)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Other > Invoice General
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Other > Invoice General
Transfer of Advance from Special GL to Normal by clearing Special GL (F-39) Down Payment Clearing
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Down Payment > Clearing
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Down Payment > Clearing
Clearing of Normal Item (F-32)
Accounting > Financial Accounting > Accounts Receivable > Account > Clear
Accounting > Financial Accounting > Accounts Receivable > Account > Clear
Bill of Exchange
LC (Letter of Credit – 30/60/90 days sight)
Contingent Liability
Bills Discounted with Bank
‘W’ is the Special GL Indicator (‘W’ stands for ‘Bill of Exchange Bankable’)
LC (Letter of Credit – 30/60/90 days sight)
Contingent Liability
Bills Discounted with Bank
‘W’ is the Special GL Indicator (‘W’ stands for ‘Bill of Exchange Bankable’)
Bill of Exchange Transaction
Normal Accounting SAP Accounting
Customer A/c. Dr.
To Sales A/c. Customer A/c. Dr. (S/Debtors Debit)
To Sales A/c.
Bill of Exchange Receipt –
No Entry Bill of Exchange Receipt –
Customer A/c. Dr. (S/Drs. BExchnge A/c. Debit)
To Customer A/c. (S/Drs. With clearing)
Discounting –
Bank A/c. Dr.
Interest A/c. Dr.
To Bill Discounting A/c. Discounting –
Bank A/c. Dr.
Interest A/c. Dr.
To Bank Bill Discounting A/c.
Reversal of Contingent Liability
Bill Discounting A/c. Dr.
To Customer A/c. Reversal of Contingent Liability -
Bank Bill Discounting A/c. Dr.
To Customer A/c. (S/Drs. Bill of Exchange with clearing)
Reports –
Customer wise, Due Date wise, Bill wise outside the system Reports within the system –
Customer wise, Due Date wise, Bill wise within the system
Customer A/c. Dr.
To Sales A/c. Customer A/c. Dr. (S/Debtors Debit)
To Sales A/c.
Bill of Exchange Receipt –
No Entry Bill of Exchange Receipt –
Customer A/c. Dr. (S/Drs. BExchnge A/c. Debit)
To Customer A/c. (S/Drs. With clearing)
Discounting –
Bank A/c. Dr.
Interest A/c. Dr.
To Bill Discounting A/c. Discounting –
Bank A/c. Dr.
Interest A/c. Dr.
To Bank Bill Discounting A/c.
Reversal of Contingent Liability
Bill Discounting A/c. Dr.
To Customer A/c. Reversal of Contingent Liability -
Bank Bill Discounting A/c. Dr.
To Customer A/c. (S/Drs. Bill of Exchange with clearing)
Reports –
Customer wise, Due Date wise, Bill wise outside the system Reports within the system –
Customer wise, Due Date wise, Bill wise within the system
Creation of GL Account ‘S/Debtors Bill of Exchange’ (FS00)
(Current Assets Loans and Advances Group
Balance Sheet
Deselect Only Balances in Local Currency
Reconciliation Account for Account Type: Customers
Select Line Item Display
Sort Key: 031 (Customer Number)
Field Status Group: G067 Reconciliation Accounts)
(Current Assets Loans and Advances Group
Balance Sheet
Deselect Only Balances in Local Currency
Reconciliation Account for Account Type: Customers
Select Line Item Display
Sort Key: 031 (Customer Number)
Field Status Group: G067 Reconciliation Accounts)
Creation of GL Account ‘Bank Bill Discounting’ (FS00)
(Secured Loans Group
Balance Sheet
Only Balances in Local Currency
Select Open Item Management
Select Line Item Display
Sort Key: G005 (Bank Accounts – Obligatory Value Date)
**Select ‘Post Automatically only’**)
(Secured Loans Group
Balance Sheet
Only Balances in Local Currency
Select Open Item Management
Select Line Item Display
Sort Key: G005 (Bank Accounts – Obligatory Value Date)
**Select ‘Post Automatically only’**)
Link between S/Debtors and S/Debtors Bill of Exchange (OBYN)
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Bill of Exchange Transactions > Bill of Exchange Receivable > Post Bill of Exchange Receivable > Define Alternative Reconciliation Account for Bill of Exchange Receivable
(Double Click ‘Special GL Account Determination’
Double Click ‘Bill of Exchange Bankable’
Chart of Accounts: XYZ
Account Type: D
Special GL Indicator: ‘W’ Bill of Exchange Bankable
Reconciliation Account: Sundry Debtors A/c.
Special GL Account: Sundry Debtors Bill of Exchange A/c.)
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Bill of Exchange Transactions > Bill of Exchange Receivable > Post Bill of Exchange Receivable > Define Alternative Reconciliation Account for Bill of Exchange Receivable
(Double Click ‘Special GL Account Determination’
Double Click ‘Bill of Exchange Bankable’
Chart of Accounts: XYZ
Account Type: D
Special GL Indicator: ‘W’ Bill of Exchange Bankable
Reconciliation Account: Sundry Debtors A/c.
Special GL Account: Sundry Debtors Bill of Exchange A/c.)
Link between Bank Current Account, Sundry Debtors Account and Bank Bill Discounting Account (OBYK)
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Bill of Exchange Transactions > Bill of Exchange Receivable > Present Bill of Exchange Receivable at Bank > Define Bank Sub Accounts
(New Entries
Chart of Accounts: XYZ
Bank Current Account: Current A/c. GL No.
Usage: Discounting
Indicator for Special GL: ‘W’ Bill of Exchange Bankable
Customer Reconciliation: Sundry Debtors A/c.
Bank Sub Account for Liability: Bank Bill Discounting A/c.)
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Bill of Exchange Transactions > Bill of Exchange Receivable > Present Bill of Exchange Receivable at Bank > Define Bank Sub Accounts
(New Entries
Chart of Accounts: XYZ
Bank Current Account: Current A/c. GL No.
Usage: Discounting
Indicator for Special GL: ‘W’ Bill of Exchange Bankable
Customer Reconciliation: Sundry Debtors A/c.
Bank Sub Account for Liability: Bank Bill Discounting A/c.)
Sale Invoice Posting (F-22)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Other > Invoice General
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Other > Invoice General
Bill of Exchange Receipt (F-36)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Bill of Exchange > Payment
(Date:
Select ‘Incoming Payment’
Posting Key: 09 Special GL Debit
Account: Customer A/c. No.
Special GL Indicator: ‘W’ Bill of Exchange Bankable
Amount:
Text: Bill of Exchange Receipt
Business Area:
Due on: Current Date + LC sight
Planned Usage: Discounting
Central Bank LOC: Bank Main
Select ‘Choose Open Items’
Select ‘Process Open Items’
Double in INR Gross 9999
Save)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Bill of Exchange > Payment
(Date:
Select ‘Incoming Payment’
Posting Key: 09 Special GL Debit
Account: Customer A/c. No.
Special GL Indicator: ‘W’ Bill of Exchange Bankable
Amount:
Text: Bill of Exchange Receipt
Business Area:
Due on: Current Date + LC sight
Planned Usage: Discounting
Central Bank LOC: Bank Main
Select ‘Choose Open Items’
Select ‘Process Open Items’
Double in INR Gross 9999
Save)
Bill Discounting (F-33)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Bill of Exchange > Discount
(Date:
Type: DA
Usage: Discounting
Bank Account Number: Current Account GL Number
Business Area:
Amount:
Text: Bank Bill Discounting
Posting Key for Debit: 40
Account: Interest GL Account Number under Expenses
Amount: Interest Amount
Business Area:
Press ‘Select Bill of Exchange’ Button
Document Number: Bill of Exchange Receipt Document Number
Doc à Simulate & Save)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Bill of Exchange > Discount
(Date:
Type: DA
Usage: Discounting
Bank Account Number: Current Account GL Number
Business Area:
Amount:
Text: Bank Bill Discounting
Posting Key for Debit: 40
Account: Interest GL Account Number under Expenses
Amount: Interest Amount
Business Area:
Press ‘Select Bill of Exchange’ Button
Document Number: Bill of Exchange Receipt Document Number
Doc à Simulate & Save)
To see Customer wise, Due Date wise Outstanding (S_ALR_87012213)
Accounting > Financial Accounting > Accounts Receivable > Periodic Processing > Bill of Exchange Processing > Korea > Bill of Exchange Management
(Chart of Accounts:
GL Account: Sundry Debtors Bill of Exchange GL Account Number
Company Code:
Special GL Indicator: W
Bill of Exchange Usage: ‘D’ Discounting
Select ‘Discounted/Collected Bills’
Execute
Fields to keep in Report: Due Date, Document Number, Document Date, Customer, Received from, Amount in Local Currency)
Accounting > Financial Accounting > Accounts Receivable > Periodic Processing > Bill of Exchange Processing > Korea > Bill of Exchange Management
(Chart of Accounts:
GL Account: Sundry Debtors Bill of Exchange GL Account Number
Company Code:
Special GL Indicator: W
Bill of Exchange Usage: ‘D’ Discounting
Select ‘Discounted/Collected Bills’
Execute
Fields to keep in Report: Due Date, Document Number, Document Date, Customer, Received from, Amount in Local Currency)
Display Bank wise Outstanding (FBL3N)
Accounting > Financial Accounting > General Ledger > Account > Display/Change Line Items
(Bank Account Number: Bank Bill Discounting GL Account Number
Select ‘Open Items’ Button & Execute)
Accounting > Financial Accounting > General Ledger > Account > Display/Change Line Items
(Bank Account Number: Bank Bill Discounting GL Account Number
Select ‘Open Items’ Button & Execute)
Reverse Contingent Liability (F-20)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Bill of Exchange > Reverse Contingent Liability
(Document Date:
GL Account Number: Sundry Debtors Bill of Exchange GL Account Number
Usage: Discounting
Due by:
Select ‘Edit Line Items’ Buttons
Select the items from the Drop Down Menu
Save & Document à Display)
Accounting > Financial Accounting > Accounts Receivable > Document Entry > Bill of Exchange > Reverse Contingent Liability
(Document Date:
GL Account Number: Sundry Debtors Bill of Exchange GL Account Number
Usage: Discounting
Due by:
Select ‘Edit Line Items’ Buttons
Select the items from the Drop Down Menu
Save & Document à Display)
Customer Account Display à FBL5N
Bank Bill Discounting Account Display à FBL3N
Bank Bill Discounting Account Display à FBL3N
Note: Even in case of Dishonor à First Contingent Liability is to be reversed and the additional entry for dishonor is à Customer Debit and Bank Credit.
Dunning
System defined reminder letters
Dunning Area: South, North, East, West
Dunning Levels: 4 (Maximum levels 9)
Dunning Frequency: 10/20/30 days
Grace Period: 3/4/5 days
System defined reminder letters
Dunning Area: South, North, East, West
Dunning Levels: 4 (Maximum levels 9)
Dunning Frequency: 10/20/30 days
Grace Period: 3/4/5 days
The Dunning Program settings are divided into the following categories:
Dunning Procedure
o Define the key for the dunning procedure to be used
o Give a description for the dunning procedure
o Define dunning interval in days
o Specify minimum days in arrears after which a dunning notice will be sent
o Grace period per line item
o Interest calculation indicator for calculation of dunning interest
Dunning levels (Each item to be dunned gets a dunning level according to its days in arrears)
o Define minimum number of days, referring to the due date of net payment, to reach a certain dunning level
o Define whether interest is to be calculated
o Define print parameters
Charges
o Define dunning charges, depending on the dunning level
o Dunning charges can be either a fixed amount or a percentage of the dunned amount
o A minimum amount for the dunning charges can be set
Minimum amounts
o Define minimum amount or percentage of the overdue items to reach a dunning level
o Minimum amount to be reached in order to calculate interest per dunning level
Dunning texts
o Define the name of the form that will be used at each dunning level
Environment
o Company code data
o Sort fields
o Sender details
o Dunning areas
o Dunning keys (A dunning key determines that the line item can only be dunned with restrictions or is to be displayed separately on the dunning notice. By assigning dunning keys to certain items we can prevent these items from exceeding a certain dunning level.)
o Dunning block reasons ( A dunning block prevents accounts and items to be dunned)
o Interest
o Dunning grouping
Dunning Procedure
o Define the key for the dunning procedure to be used
o Give a description for the dunning procedure
o Define dunning interval in days
o Specify minimum days in arrears after which a dunning notice will be sent
o Grace period per line item
o Interest calculation indicator for calculation of dunning interest
Dunning levels (Each item to be dunned gets a dunning level according to its days in arrears)
o Define minimum number of days, referring to the due date of net payment, to reach a certain dunning level
o Define whether interest is to be calculated
o Define print parameters
Charges
o Define dunning charges, depending on the dunning level
o Dunning charges can be either a fixed amount or a percentage of the dunned amount
o A minimum amount for the dunning charges can be set
Minimum amounts
o Define minimum amount or percentage of the overdue items to reach a dunning level
o Minimum amount to be reached in order to calculate interest per dunning level
Dunning texts
o Define the name of the form that will be used at each dunning level
Environment
o Company code data
o Sort fields
o Sender details
o Dunning areas
o Dunning keys (A dunning key determines that the line item can only be dunned with restrictions or is to be displayed separately on the dunning notice. By assigning dunning keys to certain items we can prevent these items from exceeding a certain dunning level.)
o Dunning block reasons ( A dunning block prevents accounts and items to be dunned)
o Interest
o Dunning grouping
Define Dunning Areas (OB61)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Dunning > Basic Settings for Dunning > Define Dunning Areas
(F5, Company Code: XYZ, Area: leave blank, Text: Dunning Area for XYZ)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Dunning > Basic Settings for Dunning > Define Dunning Areas
(F5, Company Code: XYZ, Area: leave blank, Text: Dunning Area for XYZ)
Define Dunning Procedure (FBMP)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Dunning > Dunning Procedure > Define Dunning Procedures
(Select ‘New Procedure’
Name: XYZ Text: Dunning Procedure for XYZ
Dunning Interval: 10 days
Number of Dunning Levels: 4 (max)
Line Item Grace Period: 3 days
Select ‘Standard Transaction Dunning’
Reference Dunning Procedure: XYZ
Reference Interest Indicator: Item Interest calculation key if any
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Dunning > Dunning Procedure > Define Dunning Procedures
(Select ‘New Procedure’
Name: XYZ Text: Dunning Procedure for XYZ
Dunning Interval: 10 days
Number of Dunning Levels: 4 (max)
Line Item Grace Period: 3 days
Select ‘Standard Transaction Dunning’
Reference Dunning Procedure: XYZ
Reference Interest Indicator: Item Interest calculation key if any
Select ‘Dunning Text’ Button (ignore the warning message & enter)
Co. Code: XYZ
Select ‘Customer’ & Enter
Co. Code: XYZ
Select ‘Customer’ & Enter
Select ‘New Company Code’ Button
Give: XYZ & Enter
Select ‘Separate Notice per Dunning Level’
Back arrow twice & say ‘Yes’ to the message ‘Data to be saved?’
Give: XYZ & Enter
Select ‘Separate Notice per Dunning Level’
Back arrow twice & say ‘Yes’ to the message ‘Data to be saved?’
Select ‘Dunning Text’ Button once again
Co. Code: XYZ
Select ‘Customer’ & Enter
{Open one more session with FBMP & Double Click 0001 System defined Dunning Procedure
Select ‘Dunning Text’ Button and give Co. Code: 0001
Select ‘Customer’ & Enter}
Copy the Forms from here and Paste in XYZ’s FBMP
Select Back Arrow
Select ‘Dunning Levels’ Button & specify interest settings if any
Select ‘Charges’ Button to specify Dunning Charges if any
Save, Ignore the warning message & Enter)
Co. Code: XYZ
Select ‘Customer’ & Enter
{Open one more session with FBMP & Double Click 0001 System defined Dunning Procedure
Select ‘Dunning Text’ Button and give Co. Code: 0001
Select ‘Customer’ & Enter}
Copy the Forms from here and Paste in XYZ’s FBMP
Select Back Arrow
Select ‘Dunning Levels’ Button & specify interest settings if any
Select ‘Charges’ Button to specify Dunning Charges if any
Save, Ignore the warning message & Enter)
Assignment of Dunning Procedure in the Customer Master (XD02)
Accounting > Financial Accounting > Accounts Receivable > Master Records > Maintain Centrally > Change
(In Company Code Data > Correspondence Tab > Assign Dunning Procedure)
Accounting > Financial Accounting > Accounts Receivable > Master Records > Maintain Centrally > Change
(In Company Code Data > Correspondence Tab > Assign Dunning Procedure)
Dunning Run (F150)
Accounting > Financial Accounting > Accounts Receivable > Periodic Processing > Dunning
Accounting > Financial Accounting > Accounts Receivable > Periodic Processing > Dunning
Steps in Dunning Run
Maintain Parameters (specify the accounts and documents that are to be considered in the dunning run)
Proposal Run
Editing Proposal
Printing Dunning Notices
Maintain Parameters (specify the accounts and documents that are to be considered in the dunning run)
Proposal Run
Editing Proposal
Printing Dunning Notices
(Run on: Current Date
Identification: XYZ1 (any)
Select ‘Parameters’ Tab
Dunning Date: Current Date
Documents Posted up to: Current Date
Company Code: XYZ
Customer A/c. No.: Give the range & Save & Select Back Arrow
Identification: XYZ1 (any)
Select ‘Parameters’ Tab
Dunning Date: Current Date
Documents Posted up to: Current Date
Company Code: XYZ
Customer A/c. No.: Give the range & Save & Select Back Arrow
Select ‘Schedule’ Button
Start Date: Current Date
Select ‘Start Immediately’
Output Device: LP01 & Select Schedule Button
Till you get complete message keep on entering
Start Date: Current Date
Select ‘Start Immediately’
Output Device: LP01 & Select Schedule Button
Till you get complete message keep on entering
Select ‘Dunning Printout’ Button
Select ‘Print’ Button
Till you get complete message keep on entering
Select ‘Print’ Button
Till you get complete message keep on entering
Select ‘Sample Printout’ Button
Customer Number: Give Range & Select Print Button
Till you get complete message keep on entering
Customer Number: Give Range & Select Print Button
Till you get complete message keep on entering
Select ‘Individual Dunning Notice’ Button
Output Device: LP01 & Select Continue Button
Co. Code: XYZ & Give Customer Range
Select Printout Button)
Output Device: LP01 & Select Continue Button
Co. Code: XYZ & Give Customer Range
Select Printout Button)
Note: Dunning Level completed will be updated in Customer Master Record.
Sales Tax
Input Tax or Purchase Tax
Base 100
2% Tax 2
—-
Inventory RM 102
—-
Output Tax or Sales Tax
Base Price 100 Sales Account
4% ST 4 ST Payable Account
—-
104
—-
Input Tax or Purchase Tax
Base 100
2% Tax 2
—-
Inventory RM 102
—-
Output Tax or Sales Tax
Base Price 100 Sales Account
4% ST 4 ST Payable Account
—-
104
—-
Define Calculation Procedure (OBQ3)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Basic Settings > Check Calculation Procedure
Double click ‘Define Procedures’
(F5, Procedure: TaxXYZ {any}, Desc: Sales Tax India & Save
Select the Record Created
Double click ‘Control Data’ & Select ‘New Entries’
Step: 1
Condition Type: BASB Base Amount
Step: 2
Condition Type: MWVS Input Tax
From: 1 To: 1
Account Key: VST Input Tax
Step: 3
Condition Type: MWAS Output Tax
From: 1 To: 1
Account Key: MWS Output Tax
Save)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Basic Settings > Check Calculation Procedure
Double click ‘Define Procedures’
(F5, Procedure: TaxXYZ {any}, Desc: Sales Tax India & Save
Select the Record Created
Double click ‘Control Data’ & Select ‘New Entries’
Step: 1
Condition Type: BASB Base Amount
Step: 2
Condition Type: MWVS Input Tax
From: 1 To: 1
Account Key: VST Input Tax
Step: 3
Condition Type: MWAS Output Tax
From: 1 To: 1
Account Key: MWS Output Tax
Save)
Assign County to Calculation Procedure
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Basic Settings > Assign County to Calculation Procedure
(For Country ‘IN’ attach the procedure ‘TaxXYZ’)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Basic Settings > Assign County to Calculation Procedure
(For Country ‘IN’ attach the procedure ‘TaxXYZ’)
Define Tax Codes for Sales & Purchases (FTXP)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Calculation > Define Tax Codes for Sales and Purchases
(For Input Tax à
Country: IN & Enter
Tax Code: V1 {Any} Desc: 2% Input Tax
Tax Type: ‘V’ Input Tax & Enter
Input Tax: 2% (Give Input Tax Rate)
Deactivate the Output Tax Line & Save)
(For Output Tax à
Country: IN & Enter
Tax Code: A1 (Any) Desc: 4% Output Tax
Tax Type: ‘A’ Output Tax & Enter
Output Tax: 4% (Give Output Tax Rate)
Deactivate the Input Tax Line & Save)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Calculation > Define Tax Codes for Sales and Purchases
(For Input Tax à
Country: IN & Enter
Tax Code: V1 {Any} Desc: 2% Input Tax
Tax Type: ‘V’ Input Tax & Enter
Input Tax: 2% (Give Input Tax Rate)
Deactivate the Output Tax Line & Save)
(For Output Tax à
Country: IN & Enter
Tax Code: A1 (Any) Desc: 4% Output Tax
Tax Type: ‘A’ Output Tax & Enter
Output Tax: 4% (Give Output Tax Rate)
Deactivate the Input Tax Line & Save)
Define Tax Accounts (OB40)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Posting > Define Tax Accounts
(Double click ‘VST’ Input Tax key
Chart of Accounts: XYZ & Save
Give the GL Account Number to which Input Tax should go: Inventory-RM A/c.
Select Back Arrow & Double click ‘MWS’ key for Output Tax
Chart of Accounts: XYZ
Check On ‘Tax Code wise’ & Save
Tax Code: A1 Account Number: ST Payable A/c.)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Posting > Define Tax Accounts
(Double click ‘VST’ Input Tax key
Chart of Accounts: XYZ & Save
Give the GL Account Number to which Input Tax should go: Inventory-RM A/c.
Select Back Arrow & Double click ‘MWS’ key for Output Tax
Chart of Accounts: XYZ
Check On ‘Tax Code wise’ & Save
Tax Code: A1 Account Number: ST Payable A/c.)
Assign Sales Tax Code in Customer Master (XD02)
Accounting > Financial Accounting > Accounts Receivable > Master Records > Maintain Centrally > Change
(General Data Button > Control Data Tab > Tax Code1: A1 the defined tax code)
Accounting > Financial Accounting > Accounts Receivable > Master Records > Maintain Centrally > Change
(General Data Button > Control Data Tab > Tax Code1: A1 the defined tax code)
Assign Sales Tax Code in GL Account Sales (FS00)
Control Data Tab > Tax Category: * (All Tax Codes allowed)
Check on ‘Posting without Tax allowed’
Control Data Tab > Tax Category: * (All Tax Codes allowed)
Check on ‘Posting without Tax allowed’
Posting of Sale Transaction in FI (F-22)
The Entry will be
Customer A/c. Dr. 1,04,000/-
To Sales 1,00,000/-
To ST Payable 4,000/-
The Entry will be
Customer A/c. Dr. 1,04,000/-
To Sales 1,00,000/-
To ST Payable 4,000/-
Asset Management
Subsidiary Ledger
Chart of Depreciation – Copy Germany Chart of Depreciation
Depreciation Areas – Book, Tax, Consolidated and Costing
Depreciation Methods – Straight Line Method and Written Down Value Method
Depreciation Keys – Rate + Method
5% SLM, 5%WDV etc.
Chart of Depreciation – Copy Germany Chart of Depreciation
Depreciation Areas – Book, Tax, Consolidated and Costing
Depreciation Methods – Straight Line Method and Written Down Value Method
Depreciation Keys – Rate + Method
5% SLM, 5%WDV etc.
Rules:
Sub Asset Master is to be created WRT Main Asset Master
Main Asset Master is to be created WRT Asset Class
In Asset Class we mention Account Determination
For Account Determination we assign Accounts on the basis of Transaction like Purchase, Sale, Profit, Loss, Scrapping, Depreciation, Accumulated Depreciation etc.
Sub Asset Master is to be created WRT Main Asset Master
Main Asset Master is to be created WRT Asset Class
In Asset Class we mention Account Determination
For Account Determination we assign Accounts on the basis of Transaction like Purchase, Sale, Profit, Loss, Scrapping, Depreciation, Accumulated Depreciation etc.
Transaction Account Determination Asset Class Asset Masters Sub Asset Masters
Land Free Hold Land
Lease Hold Land
Buildings Factory Buildings
Non Factory Bldgs.
Plant & Machinery Department A
Department B
Department C Machine No.1 Motor
Furniture & Fixtures Furniture & Fixtures
Office Equipment
Vehicles Indigenous Vehicles
Imported Vehicles
Capital Work in Progress Expansion 1
Expansion 2
Expansion 3
Land Free Hold Land
Lease Hold Land
Buildings Factory Buildings
Non Factory Bldgs.
Plant & Machinery Department A
Department B
Department C Machine No.1 Motor
Furniture & Fixtures Furniture & Fixtures
Office Equipment
Vehicles Indigenous Vehicles
Imported Vehicles
Capital Work in Progress Expansion 1
Expansion 2
Expansion 3
System defined Account Determinations and Screen Layout Rules:
Description Account Determination Screen Layout Rule
Real Estate and Similar Rights 10000 1000
Buildings 11000 1100
Machinery and Equipment 20000 2000
Furniture & Fixtures 30000 3000
Vehicles 31000 3100
Hardware (IT) 32000 3200
Down Payments paid and Assets under Construction 40000 4000
Low Value Assets 50000 5000
Leasing 60000 6000
Objects of Art 80000 8000
Real Estate and Similar Rights 10000 1000
Buildings 11000 1100
Machinery and Equipment 20000 2000
Furniture & Fixtures 30000 3000
Vehicles 31000 3100
Hardware (IT) 32000 3200
Down Payments paid and Assets under Construction 40000 4000
Low Value Assets 50000 5000
Leasing 60000 6000
Objects of Art 80000 8000
Settings:
Copy Reference Chart of Depreciation/ Depreciation Areas (EC08)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Copy Reference Chart of Depreciation/ Depreciation Areas
Double click ‘Copy Reference Chart of Depreciation’
(Menu) Organisational Object > Copy Org. Object (EC08)
From Chart of Depreciation: ODE (Sample Chart of Depreciation, Germany)
To Chart of Depreciation: XYZ & Enter
Double click ‘Specify Description of Chart of Depreciation’
Change the Description for XYZ as XYZ Chart of Depreciation
Copy Reference Chart of Depreciation/ Depreciation Areas (EC08)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Copy Reference Chart of Depreciation/ Depreciation Areas
Double click ‘Copy Reference Chart of Depreciation’
(Menu) Organisational Object > Copy Org. Object (EC08)
From Chart of Depreciation: ODE (Sample Chart of Depreciation, Germany)
To Chart of Depreciation: XYZ & Enter
Double click ‘Specify Description of Chart of Depreciation’
Change the Description for XYZ as XYZ Chart of Depreciation
Define Depreciation Areas (OADB)
SPRO > Financial Accounting > Asset Accounting > Valuation > Depreciation Areas > Define Depreciation Areas
Double click ‘Define Depreciation Areas’ (OADB)
Select ‘XYZ Chart of Depreciation’
Select ‘Choose’ Button
Edit > Selections > Select All
Deselect ’01 Book Depreciation Area’
Edit > Delete (10 Entries will be deleted except for Book Depreciation)
Save & Keep on Entering till the Data is saved.
(02, 30 will not be deleted, they remain along with 01 Book Depreciation)
SPRO > Financial Accounting > Asset Accounting > Valuation > Depreciation Areas > Define Depreciation Areas
Double click ‘Define Depreciation Areas’ (OADB)
Select ‘XYZ Chart of Depreciation’
Select ‘Choose’ Button
Edit > Selections > Select All
Deselect ’01 Book Depreciation Area’
Edit > Delete (10 Entries will be deleted except for Book Depreciation)
Save & Keep on Entering till the Data is saved.
(02, 30 will not be deleted, they remain along with 01 Book Depreciation)
Creation of 0% Tax Codes for Sale & Purchase (FTXP)
SPRO > Financial Accounting > FAGS > Tax on Sales/ Purchases > Calculation > Define Tax Codes for Sales and Purchases
Country Code: IN
Tax Code: V0 (any) & Enter
Tax Code: V0 0% Input Tax
Tax Type: V (V for Input Tax) & Enter
Input Tax: Give 0 percentage
Deactivate Output Tax Line & Save
In the same way create ‘A0’ 0% Output Tax Code
SPRO > Financial Accounting > FAGS > Tax on Sales/ Purchases > Calculation > Define Tax Codes for Sales and Purchases
Country Code: IN
Tax Code: V0 (any) & Enter
Tax Code: V0 0% Input Tax
Tax Type: V (V for Input Tax) & Enter
Input Tax: Give 0 percentage
Deactivate Output Tax Line & Save
In the same way create ‘A0’ 0% Output Tax Code
Assign Tax Codes for Non Taxable Transactions (OBCL)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Posting > Assign Tax Codes for Non Taxable Transactions
(For XYZ Company Code assign Input Tax Code V0 and Output Tax Code A0)
SPRO > Financial Accounting > FAGS > Tax on Sales/Purchases > Posting > Assign Tax Codes for Non Taxable Transactions
(For XYZ Company Code assign Input Tax Code V0 and Output Tax Code A0)
Assign Chart of Depreciation to Company Code (OAOB)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Assign Chart of Depreciation to Company Code
(For XYZ Company Code, Assign XYZ Chart of Depreciation)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Assign Chart of Depreciation to Company Code
(For XYZ Company Code, Assign XYZ Chart of Depreciation)
Specify Account Determination
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Specify Account Determination
(No settings required, already system has defined)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Specify Account Determination
(No settings required, already system has defined)
Create Screen Layout Rules
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Create Screen Layout Rules
(No Settings Required)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Create Screen Layout Rules
(No Settings Required)
Define Number Range Interval for Asset Classes (AS08)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Define Number Range Interval
Create Intervals
Group No. From To
01 1 100000
02 100001 200000
03 200001 300000
04 300001 400000
05 400001 500000
06 500001 600000
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Define Number Range Interval
Create Intervals
Group No. From To
01 1 100000
02 100001 200000
03 200001 300000
04 300001 400000
05 400001 500000
06 500001 600000
Define Asset Classes (OAOA)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Define Asset Classes
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Asset Classes > Define Asset Classes
New Entries
Asset Class: X10000 Freehold Land
Account Determination: 10000
Screen Layout Rule: 1000
Number Range Group: 01
Select ‘Include Asset’ under ‘Inventory Data’
Select ‘No AuC or Summary Management of AuC’
Save
Asset Class: X10000 Freehold Land
Account Determination: 10000
Screen Layout Rule: 1000
Number Range Group: 01
Select ‘Include Asset’ under ‘Inventory Data’
Select ‘No AuC or Summary Management of AuC’
Save
Select ‘Next Entry’ Button
Asset Class: X11000 Factory Buildings
Account Determination: 11000
Screen Layout Rule: 1100
Number Range Group: 02
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Asset Class: X11000 Factory Buildings
Account Determination: 11000
Screen Layout Rule: 1100
Number Range Group: 02
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Select ‘Next Entry’ Button
Asset Class: X20000 Department A Plant & Machinery
Account Determination: 20000
Screen Layout Rule: 2000
Number Range Group: 03
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Asset Class: X20000 Department A Plant & Machinery
Account Determination: 20000
Screen Layout Rule: 2000
Number Range Group: 03
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Select ‘Next Entry’ Button
Asset Class: X20001 Department B Plant & Machinery
Account Determination: 20000
Screen Layout Rule: 2000
Number Range Group: 03
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Asset Class: X20001 Department B Plant & Machinery
Account Determination: 20000
Screen Layout Rule: 2000
Number Range Group: 03
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Select ‘Next Entry’ Button
Asset Class: X30000 Furniture & Fixtures
Account Determination: 30000
Screen Layout Rule: 3000
Number Range Group: 04
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Asset Class: X30000 Furniture & Fixtures
Account Determination: 30000
Screen Layout Rule: 3000
Number Range Group: 04
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Select ‘Next Entry’ Button
Asset Class: X31000 Vehicles – Indigenous
Account Determination: 31000
Screen Layout Rule: 3100
Number Range Group: 05
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Asset Class: X31000 Vehicles – Indigenous
Account Determination: 31000
Screen Layout Rule: 3100
Number Range Group: 05
Select ‘Include Asset’
Select ‘No AuC or Summary Management of AuC’
Save
Select ‘Next Entry’ Button
Asset Class: X40000 Expansion 1
Account Determination: 40000
Screen Layout Rule: 4000
Number Range Group: 06
Select ‘Line Item Settlement’
Save
Asset Class: X40000 Expansion 1
Account Determination: 40000
Screen Layout Rule: 4000
Number Range Group: 06
Select ‘Line Item Settlement’
Save
Creation of GL Accounts (FS00)
Land (Deselect ‘Only Bal in LC’, Reconciliation: Assets, Sort Key 018, G067)
Buildings – do -
Plant & Machinery – do -
Furniture & Fixtures – do -
Vehicles – do -
Capital Work in Progress – do -
Accumulated Depreciation – Buildings – do -
Accumulated Depreciation – Plant & Machinery – do -
Accumulated Depreciation – Furniture & Fixture – do -
Accumulated Depreciation – Vehicles – do -
Asset Sale (Under Other Income Group & Field Status G052, Sort Key 018)
Profit on Sale of Asset (Under Other Income & Field Status G001, Sort Key 018)
Loss on Asset Sale (Under Admn Cost & Field Status G001, Sort Key 018)
Loss due to Scrapping (Under Admn Cost & Field Status G001, Sort Key 018)
Depreciation (Under Depreciation & Field Status G001, Sort Key 018)
Land (Deselect ‘Only Bal in LC’, Reconciliation: Assets, Sort Key 018, G067)
Buildings – do -
Plant & Machinery – do -
Furniture & Fixtures – do -
Vehicles – do -
Capital Work in Progress – do -
Accumulated Depreciation – Buildings – do -
Accumulated Depreciation – Plant & Machinery – do -
Accumulated Depreciation – Furniture & Fixture – do -
Accumulated Depreciation – Vehicles – do -
Asset Sale (Under Other Income Group & Field Status G052, Sort Key 018)
Profit on Sale of Asset (Under Other Income & Field Status G001, Sort Key 018)
Loss on Asset Sale (Under Admn Cost & Field Status G001, Sort Key 018)
Loss due to Scrapping (Under Admn Cost & Field Status G001, Sort Key 018)
Depreciation (Under Depreciation & Field Status G001, Sort Key 018)
Assignment of Accounts (AO90)
SPRO > Financial Accounting > Asset Accounting > Integration with General Ledger > Assign GL Accounts
Select Details of ‘Chart of Depreciation XYZ’
Chart of Accounts: XYZ
Double Click ‘Choose Account Allocation’
Select 10000 Account Determination (Real Estate & Similar Rights)
Double click ‘Define Acquisition/Retirement Accounts’
Select 01 Book Depreciation Area
Select ‘Details’ Button
Acquisition: Acquisition & Production Costs: Give GL A/c. of LAND
Clearing Account Revenue from Asset Sale: Give GL A/c. of ASSET SALE
Gain from Asset Sale: Give GL A/c. of PROFIT ON ASSET SALE
Loss from Asset Sale: Give GL A/c. of LOSS ON ASSET SALE
Loss made on Asset Retirement without Revenue: Give GL A/c. of LOSS DUE TO SCRAPPING
Enter & Save
Select Back Arrow Twice
SPRO > Financial Accounting > Asset Accounting > Integration with General Ledger > Assign GL Accounts
Select Details of ‘Chart of Depreciation XYZ’
Chart of Accounts: XYZ
Double Click ‘Choose Account Allocation’
Select 10000 Account Determination (Real Estate & Similar Rights)
Double click ‘Define Acquisition/Retirement Accounts’
Select 01 Book Depreciation Area
Select ‘Details’ Button
Acquisition: Acquisition & Production Costs: Give GL A/c. of LAND
Clearing Account Revenue from Asset Sale: Give GL A/c. of ASSET SALE
Gain from Asset Sale: Give GL A/c. of PROFIT ON ASSET SALE
Loss from Asset Sale: Give GL A/c. of LOSS ON ASSET SALE
Loss made on Asset Retirement without Revenue: Give GL A/c. of LOSS DUE TO SCRAPPING
Enter & Save
Select Back Arrow Twice
Select 11000 Account Determination (Buildings)
Double click ‘Define Acquisition/Retirement Accounts’
Select 01 Book Depreciation Area
Select ‘Details’ Button
Acquisition: Acquisition & Production Costs: Give GL A/c. of BUILDINGS
Clearing Account Revenue from Asset Sale: Give GL A/c. of ASSET SALE
Gain from Asset Sale: Give GL A/c. of PROFIT ON ASSET SALE
Loss from Asset Sale: Give GL A/c. of LOSS ON ASSET SALE
Loss made on Asset Retirement without Revenue: Give GL A/c. of LOSS DUE TO SCRAPPING
Enter & Save
Double click ‘Define Depreciation Accounts’
Select 01 Book Depreciation
Select ‘Details’ Button
Accumulated Depreciation Account for Ordinary Depreciation: Give GL A/c. of ACCUMULATED DEPRECIATION – BUILDINGS
Expense Account for Ordinary Depreciation: Give GL A/c. of DEPRECIATION
Enter & Save
Select Back Arrow Twice
Double click ‘Define Acquisition/Retirement Accounts’
Select 01 Book Depreciation Area
Select ‘Details’ Button
Acquisition: Acquisition & Production Costs: Give GL A/c. of BUILDINGS
Clearing Account Revenue from Asset Sale: Give GL A/c. of ASSET SALE
Gain from Asset Sale: Give GL A/c. of PROFIT ON ASSET SALE
Loss from Asset Sale: Give GL A/c. of LOSS ON ASSET SALE
Loss made on Asset Retirement without Revenue: Give GL A/c. of LOSS DUE TO SCRAPPING
Enter & Save
Double click ‘Define Depreciation Accounts’
Select 01 Book Depreciation
Select ‘Details’ Button
Accumulated Depreciation Account for Ordinary Depreciation: Give GL A/c. of ACCUMULATED DEPRECIATION – BUILDINGS
Expense Account for Ordinary Depreciation: Give GL A/c. of DEPRECIATION
Enter & Save
Select Back Arrow Twice
And repeat the procedure for 20000, 20001, 30000, 31000 and 40000
Note: For ‘40000 Asset under Construction’, no need to assign Depreciation Accounts as there will be no Depreciation on AuC.
Note: For ‘40000 Asset under Construction’, no need to assign Depreciation Accounts as there will be no Depreciation on AuC.
Determination of Depreciation Areas in Asset Classes (OAYZ)
SPRO > Financial Accounting > Asset Accounting > Valuation > Determine Depreciation Areas in Asset Class
Select X10000 Freehold Land
Double Click ‘Depreciation Areas’
Activate 01 Book Depreciation by Deselecting it
Layout Depreciation on Asset Sub Number Level: Give 2000 in all 3 records.
Back Arrow
Select X11000 and repeat the process. And repeat the process for the remaining Asset Classes X20000, X20001, X30000, X31000 and X40000
SPRO > Financial Accounting > Asset Accounting > Valuation > Determine Depreciation Areas in Asset Class
Select X10000 Freehold Land
Double Click ‘Depreciation Areas’
Activate 01 Book Depreciation by Deselecting it
Layout Depreciation on Asset Sub Number Level: Give 2000 in all 3 records.
Back Arrow
Select X11000 and repeat the process. And repeat the process for the remaining Asset Classes X20000, X20001, X30000, X31000 and X40000
Specify Document Type for Posting of Depreciation (OBA7)
SPRO > Financial Accounting > Asset Accounting > Integration with General Ledger > Post Depreciation to General Ledger > Specify Document Type for Posting of Depreciation
Select AF Depreciation Postings & give a number range.
**Select ‘External Documents’ Check Box**
SPRO > Financial Accounting > Asset Accounting > Integration with General Ledger > Post Depreciation to General Ledger > Specify Document Type for Posting of Depreciation
Select AF Depreciation Postings & give a number range.
**Select ‘External Documents’ Check Box**
Specify Intervals and Posting Rules (OAYR)
SPRO > Financial Accounting > Asset Accounting > Integration with General Ledger > Post Depreciation to General Ledger > Specify Intervals and Posting Rules
Select XYZ Company Code and Double click ‘Posting Rules’
Select Details of 01 Book Depreciation
Select ‘Monthly Posting’
SPRO > Financial Accounting > Asset Accounting > Integration with General Ledger > Post Depreciation to General Ledger > Specify Intervals and Posting Rules
Select XYZ Company Code and Double click ‘Posting Rules’
Select Details of 01 Book Depreciation
Select ‘Monthly Posting’
Specify Rounding off Net Book Value and / or Depreciation (OAYO)
SPRO > Financial Accounting > Asset Accounting > Valuation > Amount Specification (Com Code/Dep Area) > Specify Rounding off Net Book Value and / or Depreciation
Select XYZ Company Code and Double click ‘Rounding Specification’
Select 01 Book Depreciation & Select ‘Details’ Button
Select ‘Automatically Calculated Depreciation’
Select ‘Round to nearest whole’
SPRO > Financial Accounting > Asset Accounting > Valuation > Amount Specification (Com Code/Dep Area) > Specify Rounding off Net Book Value and / or Depreciation
Select XYZ Company Code and Double click ‘Rounding Specification’
Select 01 Book Depreciation & Select ‘Details’ Button
Select ‘Automatically Calculated Depreciation’
Select ‘Round to nearest whole’
Define Screen Layout for Asset Master Data
SPRO > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define Screen Layout for Asset Master Data
Select 1000 Real Estate or Land
Double click ‘Logical Field Groups’
Select ‘2 Posting Information’
Double click ‘Field Group Rules’
Capitalization Date à Required Entry
Check on ‘Main Asset Number’, ‘Sub Number’ and ‘Copy’
Back Arrow
Select ‘3 Time Dependent Data’
Double click ‘Field Group Rules’
Business Area à Required Entry
Check on ‘Main Asset Number’, ‘Sub Number’ and ‘Copy’
Repeat the Process for 1100, 2000, 3000, 3100 & 4000.
SPRO > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define Screen Layout for Asset Master Data
Select 1000 Real Estate or Land
Double click ‘Logical Field Groups’
Select ‘2 Posting Information’
Double click ‘Field Group Rules’
Capitalization Date à Required Entry
Check on ‘Main Asset Number’, ‘Sub Number’ and ‘Copy’
Back Arrow
Select ‘3 Time Dependent Data’
Double click ‘Field Group Rules’
Business Area à Required Entry
Check on ‘Main Asset Number’, ‘Sub Number’ and ‘Copy’
Repeat the Process for 1100, 2000, 3000, 3100 & 4000.
Define Screen Layout for Asset Depreciation Areas (AO21)
SPRO > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define Screen Layout for Asset Depreciation Areas
Select 2000 Depreciation on Asset Sub Number Level
Double click ‘Field Group Rules’
Depreciation Keys à Required Entry at
Check on ‘Main Asset Number’, ‘Sub Number’ and ‘Copy’
SPRO > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define Screen Layout for Asset Depreciation Areas
Select 2000 Depreciation on Asset Sub Number Level
Double click ‘Field Group Rules’
Depreciation Keys à Required Entry at
Check on ‘Main Asset Number’, ‘Sub Number’ and ‘Copy’
Depreciation Keys
Define Base Method (SLM 0014)
Define Declining Balance Method (WDV 001)
Define Multi Level Method
Define Period Control Method
Define Depreciation Key
Define Base Method (SLM 0014)
Define Declining Balance Method (WDV 001)
Define Multi Level Method
Define Period Control Method
Define Depreciation Key
Define Base Method
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Define Base Methods
For SLM always select 0014
0014 – Ordinary: Explicit Percentage (after end of life)
No Settings Required
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Define Base Methods
For SLM always select 0014
0014 – Ordinary: Explicit Percentage (after end of life)
No Settings Required
Define Declining Balance Methods (AFAMD)
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Define Declining Balance Methods
Always Select 001, No Settings Required
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Define Declining Balance Methods
Always Select 001, No Settings Required
Define Multi Level Methods (AFAMS)
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Define Multi Level Methods
New Entries
M_Level_Method: X1 (any)
Description: 5% SLM
Validity Start: From Ordinary Depreciation Start Date
Save & Double click ‘Levels’
New Entries
Acquisition Year: 9999 Years: 999 Periods: 12
Base Value: 01 Acquisition Value Percentage: 5
Save & Back Arrow 3 times
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Define Multi Level Methods
New Entries
M_Level_Method: X1 (any)
Description: 5% SLM
Validity Start: From Ordinary Depreciation Start Date
Save & Double click ‘Levels’
New Entries
Acquisition Year: 9999 Years: 999 Periods: 12
Base Value: 01 Acquisition Value Percentage: 5
Save & Back Arrow 3 times
New Entries
M_Level_Method: X2 (any)
Description: 5% WDV
Validity Start: From Ordinary Depreciation Start Date
Save & Double click ‘Levels’
New Entries
Acquisition Year: 9999 Years: 999 Periods: 12
Base Value: 24 Net Book Value Percentage: 5
M_Level_Method: X2 (any)
Description: 5% WDV
Validity Start: From Ordinary Depreciation Start Date
Save & Double click ‘Levels’
New Entries
Acquisition Year: 9999 Years: 999 Periods: 12
Base Value: 24 Net Book Value Percentage: 5
Maintain Period Control Methods (AFAMP)
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Maintain Period Control Methods
New Entries
Period Control Method: 006 (any)
Acquisition: 01 (Pro rata at period start date)
Add: 06 (At the start of the year)
Retire: 06 (At the start of the year)
Transfer: 06 (At the start of the year)
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Calculation Methods > Maintain Period Control Methods
New Entries
Period Control Method: 006 (any)
Acquisition: 01 (Pro rata at period start date)
Add: 06 (At the start of the year)
Retire: 06 (At the start of the year)
Transfer: 06 (At the start of the year)
Maintain Depreciation Key (AFAMA)
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Maintain Depreciation Key
Select XYZ Company Code
Select ‘Choose’ Button
New Entries
Depreciation Key: XYZ1 (any)
Description: 5% SLM
Select ‘Period Control According to Fiscal Years’
Select ‘Depreciation to the Day’
Save, Ignore the warning message & Enter
Double click ‘Assignment of Calculation Methods’
New Entries
Depreciation Type: Ordinary Depreciation
Phase: From the start of Depreciation
Assignment à
Base Method: 0014 (Ordinary: Explicit Percentage after end of life)
Declining Balance Method: 001
Period Control Method: 006
Multi Level Method: X1 (for SLM)
Class à Straight Line Depreciation
Save & Back Arrow 4 times to ‘Activate’ Depreciation Key ‘XYZ1’
Save
SPRO > Financial Accounting > Asset Accounting > Depreciation > Valuation Methods > Depreciation Key > Maintain Depreciation Key
Select XYZ Company Code
Select ‘Choose’ Button
New Entries
Depreciation Key: XYZ1 (any)
Description: 5% SLM
Select ‘Period Control According to Fiscal Years’
Select ‘Depreciation to the Day’
Save, Ignore the warning message & Enter
Double click ‘Assignment of Calculation Methods’
New Entries
Depreciation Type: Ordinary Depreciation
Phase: From the start of Depreciation
Assignment à
Base Method: 0014 (Ordinary: Explicit Percentage after end of life)
Declining Balance Method: 001
Period Control Method: 006
Multi Level Method: X1 (for SLM)
Class à Straight Line Depreciation
Save & Back Arrow 4 times to ‘Activate’ Depreciation Key ‘XYZ1’
Save
New Entries once again
Repeat the same procedure for creating XYZ2 Depreciation Key for 5%WDV
Select Multi Level Method ‘X2’ for WDV
Select Class à Declining Balance Depreciation
Repeat the same procedure for creating XYZ2 Depreciation Key for 5%WDV
Select Multi Level Method ‘X2’ for WDV
Select Class à Declining Balance Depreciation
Creation of Asset Master (AS01)
Accounting > Financial Accounting > Fixed Assets > Asset > Create > Asset
Asset Class:
Co. Code:
No. of similar Assets: 1 & Enter
General Data à Description of the Asset:
Posting Info à Capitalization Date:
‘Time Dependent Data’ Tab à Business Area:
‘Depreciation Area’ Tab à
Depreciation Key:
Use Life: (Life of the Asset)
Per: (Planned useful life in periods)
Ordinary Depreciation Start Date:
Save (Asset XXXXXX 0 is created)
Accounting > Financial Accounting > Fixed Assets > Asset > Create > Asset
Asset Class:
Co. Code:
No. of similar Assets: 1 & Enter
General Data à Description of the Asset:
Posting Info à Capitalization Date:
‘Time Dependent Data’ Tab à Business Area:
‘Depreciation Area’ Tab à
Depreciation Key:
Use Life: (Life of the Asset)
Per: (Planned useful life in periods)
Ordinary Depreciation Start Date:
Save (Asset XXXXXX 0 is created)
Creation of Sub Asset Master (AS11)
Accounting > Financial Accounting > Fixed Assets > Asset > Create > Sub No. > Asset
Asset: XXXXXX Class:
Company Code: XYZ & Enter
General Data à Description of the Sub Asset:
Posting Info à Capitalization Date:
‘Time Dependent Data’ Tab à Business Area:
‘Depreciation Area’ Tab à
Depreciation Key:
Use Life: (Life of the Asset)
Per: (Planned useful life in periods)
Ordinary Depreciation Start Date:
Save (Asset XXXXXX 1 is created)
Accounting > Financial Accounting > Fixed Assets > Asset > Create > Sub No. > Asset
Asset: XXXXXX Class:
Company Code: XYZ & Enter
General Data à Description of the Sub Asset:
Posting Info à Capitalization Date:
‘Time Dependent Data’ Tab à Business Area:
‘Depreciation Area’ Tab à
Depreciation Key:
Use Life: (Life of the Asset)
Per: (Planned useful life in periods)
Ordinary Depreciation Start Date:
Save (Asset XXXXXX 1 is created)
Asset Purchase Posting (F-90)
Accounting > Financial Accounting > Fixed Assets > Postings > Acquisition > External Acquisition > With Vendor
Doc. Date: Posting Date: Doc. Type: KR Vendor Invoice
Posting Key: 31 Vendor Credit Account: Vendor Account Number
Asset Value: B. Area: Desc: Asset Purchase Posting
Next Line à
Posting Key: 70 Asset Debit Account: XXXXXX 0
Transaction Type: 100 External Acquisition Type
Amount: * Text: + Doc > Simulate & Save
Accounting > Financial Accounting > Fixed Assets > Postings > Acquisition > External Acquisition > With Vendor
Doc. Date: Posting Date: Doc. Type: KR Vendor Invoice
Posting Key: 31 Vendor Credit Account: Vendor Account Number
Asset Value: B. Area: Desc: Asset Purchase Posting
Next Line à
Posting Key: 70 Asset Debit Account: XXXXXX 0
Transaction Type: 100 External Acquisition Type
Amount: * Text: + Doc > Simulate & Save
Sub Asset Purchase Posting (F-90)
Accounting > Financial Accounting > Fixed Assets > Postings > Acquisition > External Acquisition > With Vendor
Accounting > Financial Accounting > Fixed Assets > Postings > Acquisition > External Acquisition > With Vendor
Asset Explorer (AW01N)
Accounting > Financial Accounting > Fixed Assets > Asset > Asset Explorer
Accounting > Financial Accounting > Fixed Assets > Asset > Asset Explorer
Depreciation Run (AFAB)
Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Depreciation Run > Execute
(Planned Posting Run, Unplanned Posting Run, —————)
Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Depreciation Run > Execute
(Planned Posting Run, Unplanned Posting Run, —————)
Asset Sale (F-92)
Accounting > Financial Accounting > Fixed Assets > Postings > Retirement > Retirement with Revenue > With Customer
Check on ‘Asset Retirement’
Transaction Type: 210 Retirement with Revenue
Select ‘Complete Retirement’
The Entry created is
01 Customer A/c. Dr.
70 Acc Depn A/c. Dr.
40 Asset Sale A/c. Dr.
To 50 Asset Sale A/c.
To 75 Asset A/c.
To 50 Profit on Asset Sale A/c.
Accounting > Financial Accounting > Fixed Assets > Postings > Retirement > Retirement with Revenue > With Customer
Check on ‘Asset Retirement’
Transaction Type: 210 Retirement with Revenue
Select ‘Complete Retirement’
The Entry created is
01 Customer A/c. Dr.
70 Acc Depn A/c. Dr.
40 Asset Sale A/c. Dr.
To 50 Asset Sale A/c.
To 75 Asset A/c.
To 50 Profit on Asset Sale A/c.
Asset Transfer within Company Code (ABUMN)
Accounting > Financial Accounting > Fixed Assets > Postings > Transfer > Transfer within Company Code
Accounting > Financial Accounting > Fixed Assets > Postings > Transfer > Transfer within Company Code
Asset Scrapping (ABAVN)
Accounting > Financial Accounting > Fixed Assets > Postings > Retirement > Scrapping
Accounting > Financial Accounting > Fixed Assets > Postings > Retirement > Scrapping
Capital Work in Progress Line Item Settlement
Define Line Item Settlement Profile (OK07)
SPRO > Financial Accounting > Asset Accounting > Transactions > Capitalization of Assets under Construction > Define/Assign Settlement Profile
Double click ‘Define Settlement Profile’
Select ‘AI’ Settlement Assets under Construction
Select ‘Details’ Button
Actual Costs/Cost of Sales à Select ‘To be settled in full’
Default Values à Allocation Structure: A1 (CO Allocation Structure)
Default Object Type: FXA (Asset)
Indicators à Select ‘% Settlement’
Select ‘Equivalence Numbers’
Select ‘Amount Settlement’
Valid Receivers à Fixed Asset: 2 (Settlement Required)
Other Parameters à Doc Type: AA Max No. of Distribution Rules: 999
Resi Time: 12
Select Back Arrow 2 times & Double click ‘Assign Settlement Profile to Co. Code’
Select Company Code XYZ and Assign Profile ‘AI’ & Save.
SPRO > Financial Accounting > Asset Accounting > Transactions > Capitalization of Assets under Construction > Define/Assign Settlement Profile
Double click ‘Define Settlement Profile’
Select ‘AI’ Settlement Assets under Construction
Select ‘Details’ Button
Actual Costs/Cost of Sales à Select ‘To be settled in full’
Default Values à Allocation Structure: A1 (CO Allocation Structure)
Default Object Type: FXA (Asset)
Indicators à Select ‘% Settlement’
Select ‘Equivalence Numbers’
Select ‘Amount Settlement’
Valid Receivers à Fixed Asset: 2 (Settlement Required)
Other Parameters à Doc Type: AA Max No. of Distribution Rules: 999
Resi Time: 12
Select Back Arrow 2 times & Double click ‘Assign Settlement Profile to Co. Code’
Select Company Code XYZ and Assign Profile ‘AI’ & Save.
Maintain Number Ranges for Settlement Documents (SNUM)
SPRO > Controlling > Internal Orders > Actual Postings > Settlement > Maintain Number Ranges for Settlement Documents
Select ‘Maintain Groups’ Button
Keep the Cursor on Element ‘VBCF’
Edit > Select Element F2
Check on ‘Standard Accounting Document’
Edit > Assign Element Group F5 & Save
SPRO > Controlling > Internal Orders > Actual Postings > Settlement > Maintain Number Ranges for Settlement Documents
Select ‘Maintain Groups’ Button
Keep the Cursor on Element ‘VBCF’
Edit > Select Element F2
Check on ‘Standard Accounting Document’
Edit > Assign Element Group F5 & Save
Capitalization of Asset (AIAB)
Accounting > Financial Accounting > Fixed Assets > Posting > Capitalize Assets under Construction > Distribute
Asset: Give the Asset Number to be Settled Sub No.: & Execute
Select the item which is to be settled
Click ‘Enter Distribution Rules’ Button
FXA XXXXXX – 0: 40%
FXA XXXXXX – 0: 60%
Click ‘Check’ Button for Checking Errors
Back Arrow & Save
Select ‘Settlement’ Button
Give Dates and Text: Asset Settlement
Click to Buttons & Execute & Back Arrow
Remove Test Run & Execute
Accounting > Financial Accounting > Fixed Assets > Posting > Capitalize Assets under Construction > Distribute
Asset: Give the Asset Number to be Settled Sub No.: & Execute
Select the item which is to be settled
Click ‘Enter Distribution Rules’ Button
FXA XXXXXX – 0: 40%
FXA XXXXXX – 0: 60%
Click ‘Check’ Button for Checking Errors
Back Arrow & Save
Select ‘Settlement’ Button
Give Dates and Text: Asset Settlement
Click to Buttons & Execute & Back Arrow
Remove Test Run & Execute
Financial Statement Version (FSV)
Summary, Schedules and Accounts
Summary, Schedules and Accounts
We define a financial statement version in 2 steps:
Enter in the directory of financial statement versions
Define hierarchy levels and assign accounts
Each version must have the following special items:
Assets
Liabilities
Profit
Loss
Profit and Loss results
Accounts not assigned
The ABAP/4 program RFBILA00 calculates the balance sheet profit/loss from the assets and liabilities totals and enters the result in the “Balance sheet results profit/loss” item. The profit and loss statement results are determined from all accounts not assigned to either assets or liabilities, and are entered in the proper item.
Enter in the directory of financial statement versions
Define hierarchy levels and assign accounts
Each version must have the following special items:
Assets
Liabilities
Profit
Loss
Profit and Loss results
Accounts not assigned
The ABAP/4 program RFBILA00 calculates the balance sheet profit/loss from the assets and liabilities totals and enters the result in the “Balance sheet results profit/loss” item. The profit and loss statement results are determined from all accounts not assigned to either assets or liabilities, and are entered in the proper item.
A financial statement version consists of a maximum of 10 hierarchy levels
o Assign items to each level. The system calculates a total/subtotal for each item which is then displayed when the program is run.
o Assign texts to each item.
o Assign the accounts whose balance and account name are to be listed to the lowest levels.
o Assign items to each level. The system calculates a total/subtotal for each item which is then displayed when the program is run.
o Assign texts to each item.
o Assign the accounts whose balance and account name are to be listed to the lowest levels.
Define Financial Statement Version
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Closing > Documenting > Define Financial Statement Version
New Entries
Financial Statement Version: XYZ
Name: Balance sheet & Profit and loss Account
Check on “Item keys auto”
Chart of Accounts: XYZ
Save
Click ‘Financial Statement Items’ button
Double click ‘No text exists: Assets’
Item: Assets & Enter
Double click ‘No text exists: Liabilities’
Item: Liabilities & Enter
Keep the cursor on ‘XYZ’ Balance Sheet & Profit and loss Account
Click ‘Create items’ button
Income
Expenditure & Enter
Keep the cursor on the item which is to be changed
Keep the cursor on Assets
Click ‘Select +/-‘ button (F9)
Keep the cursor on the item after which you want to place, i.e. ‘Liabilities’
Click ‘Reassign’ button
Select ‘Same level’ Radio button & Enter
Keep the cursor on ‘Income’ & Place it after ‘Expenditure’ & Save
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Closing > Documenting > Define Financial Statement Version
New Entries
Financial Statement Version: XYZ
Name: Balance sheet & Profit and loss Account
Check on “Item keys auto”
Chart of Accounts: XYZ
Save
Click ‘Financial Statement Items’ button
Double click ‘No text exists: Assets’
Item: Assets & Enter
Double click ‘No text exists: Liabilities’
Item: Liabilities & Enter
Keep the cursor on ‘XYZ’ Balance Sheet & Profit and loss Account
Click ‘Create items’ button
Income
Expenditure & Enter
Keep the cursor on the item which is to be changed
Keep the cursor on Assets
Click ‘Select +/-‘ button (F9)
Keep the cursor on the item after which you want to place, i.e. ‘Liabilities’
Click ‘Reassign’ button
Select ‘Same level’ Radio button & Enter
Keep the cursor on ‘Income’ & Place it after ‘Expenditure’ & Save
To create Schedules:
Keep the cursor on ‘Liabilities’ & Press ‘Create items’ button
Give the heads you want
Repeat the same for ‘Assets’ & Save
Keep the cursor on ‘Liabilities’ & Press ‘Create items’ button
Give the heads you want
Repeat the same for ‘Assets’ & Save
To assign Accounts:
Keep the cursor on ‘Share Capital’
Click ‘Assign Accounts’ button
Give the range for the Accounts & Check on Dr. Cr. Enter
Repeat the same for other schedules
Keep the cursor on ‘Share Capital’
Click ‘Assign Accounts’ button
Give the range for the Accounts & Check on Dr. Cr. Enter
Repeat the same for other schedules
To check all Accounts assigned or not:
Click ‘Check’ Button (Ctrl+F5)
Select ‘Non-assigned Accounts’ & Enter
Report can be viewed if there are any non-assigned accounts
Save the version and open one more session to view the balance sheet for defining texts
Click ‘Check’ Button (Ctrl+F5)
Select ‘Non-assigned Accounts’ & Enter
Report can be viewed if there are any non-assigned accounts
Save the version and open one more session to view the balance sheet for defining texts
View Balance Sheet (S_ALR_87012284)
Accounting > Financial Accounting > General Ledger > Information System > GL Reports > Balance Sheet/P&L Account/Cash Flows > General > Actual/Actual Comparisons > Balance Sheet/Profit & Loss Statement
Accounting > Financial Accounting > General Ledger > Information System > GL Reports > Balance Sheet/P&L Account/Cash Flows > General > Actual/Actual Comparisons > Balance Sheet/Profit & Loss Statement
Reports
To View Chart of Accounts (S_ALR_87012326)
Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Master Data > Chart of Accounts > Chart of Accounts
To View Chart of Accounts (S_ALR_87012326)
Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Master Data > Chart of Accounts > Chart of Accounts
Trial Balance (S_ALR_87012310)
Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Account Balances > Korea > Trial Balance South Korea
Accounting > Financial Accounting > General Ledger > Information System > General Ledger Reports > Account Balances > Korea > Trial Balance South Korea
Ledger for Balance Audit Trial (S_P99_41000327)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Document > Balance Audit Trial > All Accounts > General Ledger from the Document File
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Document > Balance Audit Trial > All Accounts > General Ledger from the Document File
Balance Sheet (S_ALR_87012284)
Accounting > Financial Accounting > General Ledger > Information System > GL Reports > Balance Sheet/P&L Account/Cash Flows > General > Actual/Actual Comparisons > Balance Sheet/Profit & Loss Statement
Accounting > Financial Accounting > General Ledger > Information System > GL Reports > Balance Sheet/P&L Account/Cash Flows > General > Actual/Actual Comparisons > Balance Sheet/Profit & Loss Statement
Drilldown Report P&L
Accounting > Financial Accounting > General Ledger > Information System > GL Reports > Balance Sheet/P&L Account/Cash Flows > General > Actual/Actual Comparisons > Actual/Actual comparison for year
Accounting > Financial Accounting > General Ledger > Information System > GL Reports > Balance Sheet/P&L Account/Cash Flows > General > Actual/Actual Comparisons > Actual/Actual comparison for year
Vendors List (S_ALR_87012086)
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Master Data > Vendor List
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Master Data > Vendor List
Vendor Age Analysis (S_ALR_87012085)
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Vendor Items > Vendor Payment History with Open Item Sorted List
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Vendor Items > Vendor Payment History with Open Item Sorted List
List of Down Payments to Vendors (S_ALR_87012105)
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Vendor Items > List of Down Payments open at key date – Vendors
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Vendor Items > List of Down Payments open at key date – Vendors
Vendors Ledger (S_ALR_87012103)
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Vendor Items > List of Vendor Line Items
Accounting > Financial Accounting > Accounts Payable > Information System > Reports for Accounts Payable Accounting > Vendor Items > List of Vendor Line Items
Asset History Sheet (AR02) Schedule 6 Depreciation Chart
Information System > Accounting > Financial Accounting > Fixed Assets > Asset History Sheet
Information System > Accounting > Financial Accounting > Fixed Assets > Asset History Sheet
Simulation of Depreciation for Future Years (S_ALR_87012936)
Accounting > Financial Accounting > Fixed Assets > Information System > Reports on Asset Accounting > Depreciation Forecast > Depreciation on Capitalized Assets (Depreciation Simulation)
Accounting > Financial Accounting > Fixed Assets > Information System > Reports on Asset Accounting > Depreciation Forecast > Depreciation on Capitalized Assets (Depreciation Simulation)
Closing Procedure
Month-end closing activities (Preparatory activities)
HR – Payroll posting 57
MM – Maintain GR/IR clearing account 12-13
Material valuations 14-15
Close material ledger 17
Close material master 18-19
SD – Goods issues/invoices(Verify that all postings for the period have been generated)
FI – Accrual/Deferral postings 44-45
Recurring Entries 46
Depreciation posting 5
Interest
Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest Calculation > Balances (F.52)
AuC settlement 48
Close old period & open new period 63
CO – Cost Centers: 51
– Imputed costs, Distribution and assessment, indirect activity allocation, Calculate actual activity prices and update allocations
Internal Orders: 47, 50
– Overheads
– Settlement (For external settlement to AA or FI, re-open appropriate GL A/cs)
Production orders: 49
– Overheads
– WIP calculation
– Variance calculation
– Settlement
Profitability Analysis: 52
– Cost center assessments
– Activity based costing
– Allocations
Lock old posting period for Controlling transactions 53
Month-end closing activities (Preparatory activities)
HR – Payroll posting 57
MM – Maintain GR/IR clearing account 12-13
Material valuations 14-15
Close material ledger 17
Close material master 18-19
SD – Goods issues/invoices(Verify that all postings for the period have been generated)
FI – Accrual/Deferral postings 44-45
Recurring Entries 46
Depreciation posting 5
Interest
Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest Calculation > Balances (F.52)
AuC settlement 48
Close old period & open new period 63
CO – Cost Centers: 51
– Imputed costs, Distribution and assessment, indirect activity allocation, Calculate actual activity prices and update allocations
Internal Orders: 47, 50
– Overheads
– Settlement (For external settlement to AA or FI, re-open appropriate GL A/cs)
Production orders: 49
– Overheads
– WIP calculation
– Variance calculation
– Settlement
Profitability Analysis: 52
– Cost center assessments
– Activity based costing
– Allocations
Lock old posting period for Controlling transactions 53
Month-end closing activities (Financial closing)
FI – Re-open periods for adjustments 63
CO/FI reconciliation postings (Cross-company code, cross-business area and cross-functional area flows within CO are posted to FI) 54-55
Foreign currency open item valuation 39
Accounting > Financial Accounting > Accounts receivable > Periodic Processing > Closing > Valuate > Valuation of Open Items in Foreign Currency (
Foreign currency balance sheet account valuation 43
Accounting > Financial Accounting > GL Accounts > Periodic Processing > Closing > Valuate > Valuation of Open Items in Foreign Currency (F.05)
FI/PCA Balance sheet adjustment 67-70
FI/CO-PA Profit and loss adjustment 71
Final closing of posting periods 63
Final Reporting:
– Compact document journal 72
– Financial statements 2-4
– Taxes on sales/purchases 82
– Balance audit trial 74-75
FI – Re-open periods for adjustments 63
CO/FI reconciliation postings (Cross-company code, cross-business area and cross-functional area flows within CO are posted to FI) 54-55
Foreign currency open item valuation 39
Accounting > Financial Accounting > Accounts receivable > Periodic Processing > Closing > Valuate > Valuation of Open Items in Foreign Currency (
Foreign currency balance sheet account valuation 43
Accounting > Financial Accounting > GL Accounts > Periodic Processing > Closing > Valuate > Valuation of Open Items in Foreign Currency (F.05)
FI/PCA Balance sheet adjustment 67-70
FI/CO-PA Profit and loss adjustment 71
Final closing of posting periods 63
Final Reporting:
– Compact document journal 72
– Financial statements 2-4
– Taxes on sales/purchases 82
– Balance audit trial 74-75
Year-end closing activities (Preparatory activities)
In addition to the regular month-end closing activities for the final period of the fiscal year to be closed, the activities to be performed for year-end closing process include:
MM – Physical inventory procedure (Year-end or as required) 26
Inventory valuations – lowest value determination, LIFO, FIFO (After closing the postings in MM for the fiscal year) 20-25
CO – PP – Material valuation from new material cost estimates 16
FI – FI – Open new fiscal year 63
AR/AP – Balance confirmations 29-30
AA – Fiscal year change 8
FI – Balance carryforward 64
AA – Valuations & Capital investment subsidies (after AA postings completed for fiscal year)
AA – Year-end closing 9-10
AR/AP – Close fiscal year 63
In addition to the regular month-end closing activities for the final period of the fiscal year to be closed, the activities to be performed for year-end closing process include:
MM – Physical inventory procedure (Year-end or as required) 26
Inventory valuations – lowest value determination, LIFO, FIFO (After closing the postings in MM for the fiscal year) 20-25
CO – PP – Material valuation from new material cost estimates 16
FI – FI – Open new fiscal year 63
AR/AP – Balance confirmations 29-30
AA – Fiscal year change 8
FI – Balance carryforward 64
AA – Valuations & Capital investment subsidies (after AA postings completed for fiscal year)
AA – Year-end closing 9-10
AR/AP – Close fiscal year 63
Year-end closing activities (Financial closing)
FI – Analyze GR/IR postings 27
Regroup receivables/payables 41
General adjustments
Final fiscal year closing 63
GL – Account balances – old fiscal year to new fiscal year (Reconcile carry forward balances with prior year final balances)
FI/CO/AA – Final reporting (same as monthly + Account balances year-end)
AA – Asset history sheet 11
Accumulated balance audit trial 76-79
FI – Analyze GR/IR postings 27
Regroup receivables/payables 41
General adjustments
Final fiscal year closing 63
GL – Account balances – old fiscal year to new fiscal year (Reconcile carry forward balances with prior year final balances)
FI/CO/AA – Final reporting (same as monthly + Account balances year-end)
AA – Asset history sheet 11
Accumulated balance audit trial 76-79
Month-end closing process:
Pre-closing activities, which begin in the old month, include:
o Technical – Open new accounting period (FI)
o FI – Enter accrual/deferrals, process recurring entries and bad debt expense in AR, post depreciation and interest expenses
o MM – Maintain GR/IR clearing account, post material revaluations
o HR – Post payroll expenses
o SD – Post goods issues for deliveries to customers
o Technical – Close old month (MM), close subledgers (FI), preliminary close of GL (FI)
Internal closing activities include CO allocations and repostings, locking the old posting period in CO, and re-opening the GL for adjustment postings
Closing activities for external purposes include:
o CO – Reconciliation posting to FI (for cross-organizational unit CO postings)
o FI – Foreign currency valuations and financial statement adjustments
o Technical – Final closing of the old period
o FI/CO – Create external and internal reports
Pre-closing activities, which begin in the old month, include:
o Technical – Open new accounting period (FI)
o FI – Enter accrual/deferrals, process recurring entries and bad debt expense in AR, post depreciation and interest expenses
o MM – Maintain GR/IR clearing account, post material revaluations
o HR – Post payroll expenses
o SD – Post goods issues for deliveries to customers
o Technical – Close old month (MM), close subledgers (FI), preliminary close of GL (FI)
Internal closing activities include CO allocations and repostings, locking the old posting period in CO, and re-opening the GL for adjustment postings
Closing activities for external purposes include:
o CO – Reconciliation posting to FI (for cross-organizational unit CO postings)
o FI – Foreign currency valuations and financial statement adjustments
o Technical – Final closing of the old period
o FI/CO – Create external and internal reports
Year-end closing process:
In addition to the regular month-end closing process for the final period of the fiscal year, the activities to be performed for year-end closing process include:
Pre-closing activities, which begin in the old month, include:
o Technical – Open the first accounting period of the new fiscal year (FI)
o MM – Perform physical inventory count (may be performed on up to a monthly basis)
o PP/CO – Update product cost estimates (may be performed more frequently)
o MM – Lowest value determination and LIFO/FIFO valuation
o AA – Asset valuations and investment support
o FI – Balance confirmations for customers and vendors
o Technical – Fiscal year change (AA) and balance carry forward (FI)
Closing activities for external purposes include:
o FI – GR/IR clearing account analysis, receivables/payables regrouping, reconciliation of prior year to new year, and other adjustment postings
o Technical – Final closing of the old period (AR/AP and GL)
o FI/CO – Creating external and internal reports
In addition to the regular month-end closing process for the final period of the fiscal year, the activities to be performed for year-end closing process include:
Pre-closing activities, which begin in the old month, include:
o Technical – Open the first accounting period of the new fiscal year (FI)
o MM – Perform physical inventory count (may be performed on up to a monthly basis)
o PP/CO – Update product cost estimates (may be performed more frequently)
o MM – Lowest value determination and LIFO/FIFO valuation
o AA – Asset valuations and investment support
o FI – Balance confirmations for customers and vendors
o Technical – Fiscal year change (AA) and balance carry forward (FI)
Closing activities for external purposes include:
o FI – GR/IR clearing account analysis, receivables/payables regrouping, reconciliation of prior year to new year, and other adjustment postings
o Technical – Final closing of the old period (AR/AP and GL)
o FI/CO – Creating external and internal reports
Class Notes:
Vendor & Customer Balances to be carry forward to next year
Perform year end closing for Assets
GL Balances to be Carried Forward (P&L Bal à Retained Earnings A/c. & BS à Closing bal to become Opening)
Copy Document Number Ranges for next year
Open Posting Periods
Vendor & Customer Balances to be carry forward to next year
Perform year end closing for Assets
GL Balances to be Carried Forward (P&L Bal à Retained Earnings A/c. & BS à Closing bal to become Opening)
Copy Document Number Ranges for next year
Open Posting Periods
Vendor & Customer Balances to be carry forward to next year (F.07)
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Closing > Carry Forward > Balances
Accounting > Financial Accounting > Accounts Payable > Periodic Processing > Closing > Carry Forward > Balances
Execute Year End Closing for Assets (AJAB)
Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Year End Closing > Execute
Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Year End Closing > Execute
GL Balances Carry Forward (F.16)
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Carry Forward > Balances
Accounting > Financial Accounting > General Ledger > Periodic Processing > Closing > Carry Forward > Balances
Copying Document Number Ranges for next year (OBH2)
SPRO > Financial Accounting > FAGS > Document > Document Number Ranges > Copy to Fiscal Year
SPRO > Financial Accounting > FAGS > Document > Document Number Ranges > Copy to Fiscal Year
Open Posting Periods (OB52)
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Open & Close Posting Periods
SPRO > Financial Accounting > FAGS > Document > Posting Periods > Open & Close Posting Periods
Cross Company Code Transactions
A cross company code transaction involves 2 or more company codes in one business transaction. For a cross company code transaction, the system will post a separate document in each of the company codes involved.
A cross company code transaction involves 2 or more company codes in one business transaction. For a cross company code transaction, the system will post a separate document in each of the company codes involved.
Examples for cross company code transactions are:
One company code makes purchases for other company codes (Central Procurement)
One company code pays for other company codes (Central Payment)
One company code sells goods to other company code
One company code makes purchases for other company codes (Central Procurement)
One company code pays for other company codes (Central Payment)
One company code sells goods to other company code
Steps:
Create Clearing Accounts in each of the company codes. The Clearing Accounts may be GL Accounts, Customer or Vendor Accounts.
Configure the Automatic Postings for Cross Company Code Transactions by assigning Clearing Accounts for both the company codes.
Create Clearing Accounts in each of the company codes. The Clearing Accounts may be GL Accounts, Customer or Vendor Accounts.
Configure the Automatic Postings for Cross Company Code Transactions by assigning Clearing Accounts for both the company codes.
Creation of Clearing Accounts in both the Company Codes (FS00)
In Company Code # 1 In Company Code # 2
Account Group Current Assets Current Liabilities
Balance Sheet Account Balance Sheet Account
Short Text Clearing with CC2 Clearing with CC1
Long Text Clearing with Company Code 2 Clearing with Company Code 1
Account Currency INR INR
Only Bal in Local Currency Only Bal in Local Currency
Line Item Display Line Item Display
Sort Key 001 001
Field Status Group G001 G001
Post Automatically Only Post Automatically Only
Account Group Current Assets Current Liabilities
Balance Sheet Account Balance Sheet Account
Short Text Clearing with CC2 Clearing with CC1
Long Text Clearing with Company Code 2 Clearing with Company Code 1
Account Currency INR INR
Only Bal in Local Currency Only Bal in Local Currency
Line Item Display Line Item Display
Sort Key 001 001
Field Status Group G001 G001
Post Automatically Only Post Automatically Only
Configure Automatic Postings for Cross Company Code Transactions (OBYA)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Prepare Cross Company Code Transactions
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Prepare Cross Company Code Transactions
Company Code 1: Give CC1
Company Code 2: Give CC2 & Enter
Company Code 2: Give CC2 & Enter
Under Posted in: Company Code 1 Cleared against: Company Code 2
Receivable à Payable à
Debit Posting Key: 40 Credit Posting Key: 50
Account Debit: Clearing A/c with CC2 Account Credit: Clearing A/c with CC2
Receivable à Payable à
Debit Posting Key: 40 Credit Posting Key: 50
Account Debit: Clearing A/c with CC2 Account Credit: Clearing A/c with CC2
Under Posted in: Company Code 2 Cleared against: Company Code 1
Receivable à Payable à
Debit Posting Key: 40 Credit Posting Key: 50
Account Debit: Clearing A/c with CC1 Account Credit: Clearing A/c with CC1
Receivable à Payable à
Debit Posting Key: 40 Credit Posting Key: 50
Account Debit: Clearing A/c with CC1 Account Credit: Clearing A/c with CC1
Cross Company Code Invoice Posting (FB60)
Accounting > Financial Accounting > Accounts Payable > Document Entry > Invoice
Accounting > Financial Accounting > Accounts Payable > Document Entry > Invoice
Display Cross Company Code Document (FBU3)
Accounting > Financial Accounting > Accounts Payable > Document > Cross CC Transaction > Display
Accounting > Financial Accounting > Accounts Payable > Document > Cross CC Transaction > Display
Reverse Cross Company Code Document (FBU8)
Accounting > Financial Accounting > Accounts Payable > Document > Cross CC Transaction > Reverse
Accounting > Financial Accounting > Accounts Payable > Document > Cross CC Transaction > Reverse
Cash Journal
The Cash Journal is a Bank Accounting subledger for the management of cash in a business. It can be used independently of other posting transactions.
Cash journal entries are saved locally in the cash journal subledger. All balances are automatically calculated and displayed.
The cash journal entries saved are posted to the GL.
The Cash Journal is a Bank Accounting subledger for the management of cash in a business. It can be used independently of other posting transactions.
Cash journal entries are saved locally in the cash journal subledger. All balances are automatically calculated and displayed.
The cash journal entries saved are posted to the GL.
Create GL Account for Cash Journal
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Create GL Account for Cash Journal
Or
Accounting > Financial Accounting > General Ledger > Master Records > Individual Processing > Create (FS00)
Create Account ‘Petty Cash for Cash Journal’ under Current Assets and select ‘Post Automatically only’
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Create GL Account for Cash Journal
Or
Accounting > Financial Accounting > General Ledger > Master Records > Individual Processing > Create (FS00)
Create Account ‘Petty Cash for Cash Journal’ under Current Assets and select ‘Post Automatically only’
Set up Cash Journal
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Set up Cash Journal
New Entries
Company Code: XYZ
Cash Journal ID Number: give a number
Account Number: Petty Cash GL Account Number
Currency: INR
Doc Type GL Posting: AB
Doc Type Payment to Vendor: KZ
Doc Type Payment from Vendor: KZ
Document Type Payment from Customer: DZ
Document Type Payment to Customer: DZ
Name: Give a name for the Cash Journal
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Set up Cash Journal
New Entries
Company Code: XYZ
Cash Journal ID Number: give a number
Account Number: Petty Cash GL Account Number
Currency: INR
Doc Type GL Posting: AB
Doc Type Payment to Vendor: KZ
Doc Type Payment from Vendor: KZ
Document Type Payment from Customer: DZ
Document Type Payment to Customer: DZ
Name: Give a name for the Cash Journal
Define Number Range Intervals for Cash Journal Documents
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Define Number Range Intervals for Cash Journal Documents
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Define Number Range Intervals for Cash Journal Documents
Create Accounting Transactions to be used in Cash Journal
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Create, Change, Delete Accounting Transactions
Create different types of transactions like Expense(E) transaction, Revenue(R) transaction, Cash Transfer from Cash Journal to Bank(B) transaction, Cash transfer from Bank to cash journal(C) transaction, Customers incoming/outgoing payment(D) transaction, Vendors incoming/outgoing payment(K) transaction
SPRO > Financial Accounting > Bank Accounting > Business Transactions > Cash Journal > Create, Change, Delete Accounting Transactions
Create different types of transactions like Expense(E) transaction, Revenue(R) transaction, Cash Transfer from Cash Journal to Bank(B) transaction, Cash transfer from Bank to cash journal(C) transaction, Customers incoming/outgoing payment(D) transaction, Vendors incoming/outgoing payment(K) transaction
Enter Transactions in Cash Journal
Accounting > Financial Accounting > Banks > Input > Cash Journal
Enter the transactions and save.
Post the entries to the subledger, by pressing ‘Post’ pushbutton.
To view the Accounting Documents ‘Go to à FI Follow-on Documents’
Integration
Accounting > Financial Accounting > Banks > Input > Cash Journal
Enter the transactions and save.
Post the entries to the subledger, by pressing ‘Post’ pushbutton.
To view the Accounting Documents ‘Go to à FI Follow-on Documents’
Integration
MM FI Integration
Material Types
ROH Raw Material
ERSA Stores & Spares
VERP Packaging Material
FERT Finished Goods
HALB Semi Finished Goods
HAWA Traded Goods
DIEN Services
ERSA Stores & Spares
VERP Packaging Material
FERT Finished Goods
HALB Semi Finished Goods
HAWA Traded Goods
DIEN Services
Views
Basic View, Purchase View, Production View, Sales View, Quality View, Accounting View, Costing View, MRP View, Plant View etc.
Basic View, Purchase View, Production View, Sales View, Quality View, Accounting View, Costing View, MRP View, Plant View etc.
Creation of Material Master (MM01)
Logistics > Material Management > Material Master > Material > Create General > Immediately
Logistics > Material Management > Material Master > Material > Create General > Immediately
Accounting Views (MM03)
Fields: 1) Valuation Category 2) Valuation Class 3) Price Control
Valuation Category: Batch Classification & Average
Valuation Class: For Raw Material à Indigenous and Imported
Fields: 1) Valuation Category 2) Valuation Class 3) Price Control
Valuation Category: Batch Classification & Average
Valuation Class: For Raw Material à Indigenous and Imported
Rules:
The Material Master is to be created wrt Material Type
In the Material Master we assign the Valuation Class
For Valuation Class we assign the GL Masters based on the type of Transaction
The Material Master is to be created wrt Material Type
In the Material Master we assign the Valuation Class
For Valuation Class we assign the GL Masters based on the type of Transaction
Price Control
SPRO > Material Management > Valuation & Account Assignment > Define Price Control for Material Types
S – ‘Standard Price’, will be used for ‘Finished Goods’
V – ‘Moving Average’, will be used for ‘other than Finished Goods’
SPRO > Material Management > Valuation & Account Assignment > Define Price Control for Material Types
S – ‘Standard Price’, will be used for ‘Finished Goods’
V – ‘Moving Average’, will be used for ‘other than Finished Goods’
MM FLOW
1. Purchase Requisition – No FI Entry
2. Enquiry, Quotation and Price Comparison – No FI Entry
3. Purchase Order – No FI Entry
4. Purchase Order Release Procedure – No FI Entry
5. Goods Receipt (Will be taken wrt PO) -
Inventory RM Local A/c. Dr (BS – CA) BSX
To GR/IR Clearing A/c. (BS – CL) WRX
6. Invoice Verification –
GR/IR Clearing A/c. Dr (BS – CL) WRX
To Vendor A/c. (BS – CL) P.O.
7. Consumption –
RM Consumption Local A/c. Dr (P&L Dr) GBB-VBR
To Inventory RM Local A/c. (BS – CA) BSX
8. Production Receipt –
Inventory FG A/c. Dr (BS – CA) BSX
To Increase/Decrease in Stocks FG (P&L Cr) GBB-ZOB
9. FG Delivery –
Increase/Decrease in Stocks FG Dr (P&L Cr) GBB-VAX
To Inventory FG (BS – CA) BSX
10. Billing – SD Area
1. Purchase Requisition – No FI Entry
2. Enquiry, Quotation and Price Comparison – No FI Entry
3. Purchase Order – No FI Entry
4. Purchase Order Release Procedure – No FI Entry
5. Goods Receipt (Will be taken wrt PO) -
Inventory RM Local A/c. Dr (BS – CA) BSX
To GR/IR Clearing A/c. (BS – CL) WRX
6. Invoice Verification –
GR/IR Clearing A/c. Dr (BS – CL) WRX
To Vendor A/c. (BS – CL) P.O.
7. Consumption –
RM Consumption Local A/c. Dr (P&L Dr) GBB-VBR
To Inventory RM Local A/c. (BS – CA) BSX
8. Production Receipt –
Inventory FG A/c. Dr (BS – CA) BSX
To Increase/Decrease in Stocks FG (P&L Cr) GBB-ZOB
9. FG Delivery –
Increase/Decrease in Stocks FG Dr (P&L Cr) GBB-VAX
To Inventory FG (BS – CA) BSX
10. Billing – SD Area
FI MM Integration Settings (OBYC)
SPRO > Material Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Configure Automatic Postings (OMWB)
Cancel the existing Plant
Select ‘Account Assignment’ Button (OBYC)
SPRO > Material Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Configure Automatic Postings (OMWB)
Cancel the existing Plant
Select ‘Account Assignment’ Button (OBYC)
SD FI Integration
SD FLOW
1. Enquiry/Quotation – No FI Entry
2. Sales Order – No FI Entry
3. Delivery – Without PGI & With PGI
Increase/Decrease in Stocks A/c. Dr GBB – VAX
To Inventory FG BSX
4. Billing -
Party A/c. Dr SO
Commission A/c. Dr ERS
To Sales – Export A/c. ERL
To Freight Collection A/c. ERF
SD FLOW
1. Enquiry/Quotation – No FI Entry
2. Sales Order – No FI Entry
3. Delivery – Without PGI & With PGI
Increase/Decrease in Stocks A/c. Dr GBB – VAX
To Inventory FG BSX
4. Billing -
Party A/c. Dr SO
Commission A/c. Dr ERS
To Sales – Export A/c. ERL
To Freight Collection A/c. ERF
Pricing Procedure VK11 Condition Type: KOFI
Material ERS
Region to Region ERL
Tax Code ERF
Material ERS
Region to Region ERL
Tax Code ERF
SD FI Integration (VKOA)
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Integration > Sales and Distribution > Prepare Revenue Account Determination
Double Click 003 Material Group Account Key
Application Area: V Sales/Distribution
Condition Type: KOFI
Account Assignment Goods Account Key
Trading Goods ERL Revenue
Finished Goods ERS Sales Deductions
Services ERF Freight Revenue
SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Integration > Sales and Distribution > Prepare Revenue Account Determination
Double Click 003 Material Group Account Key
Application Area: V Sales/Distribution
Condition Type: KOFI
Account Assignment Goods Account Key
Trading Goods ERL Revenue
Finished Goods ERS Sales Deductions
Services ERF Freight Revenue
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